KDP Review Management & ARC Coordinator (Part-Time, Long-Term)

We are a growing self-publishing company with multiple pen names across non-fiction categories on Amazon KDP (US and UK markets). We are looking for an experienced KDP virtual assistant to take ownership of our review management and ARC team coordination as we scale our publishing pipeline.

About the role:

This is a part-time, ongoing position (15–20 hours per week) with potential to expand as our book portfolio grows. You will be working directly with our publishing team on a steady stream of new releases, not one-off projects.

Key responsibilities:

Manage and grow our ARC reader teams across multiple pen names

Coordinate outreach to readers, book bloggers, and review communities

Track review activity, response rates, and reader engagement using spreadsheets or CRM tools

Maintain detailed logs and reporting for each title and pen name

Follow our internal playbook for new book launches and onboard new titles into the existing review process

Stay current with Amazon KDP best practices and platform changes

Required experience:

Minimum 1 year hands-on experience with Amazon KDP (not Amazon FBA — these are different)

Proven track record managing ARC teams or review communities for self-published authors or publishers

Strong written English (B2 or above) - you will be communicating with readers in US/UK markets

High attention to detail and reliable tracking discipline

Familiarity with Amazon KDP terms of service and current platform dynamics

Nice to have:

Experience with multiple pen names or publishing imprints

Existing relationships with ARC reader networks or book reviewer communities

Background in non-fiction self-help, journals, or activity books

To apply, please fill out our application form instead of answering the questions directly in your proposal.

The form includes questions about:

Your Amazon KDP experience

ARC/review management experience

Markets and niches you’ve worked with

Review tracking and outreach workflows

Tools and systems you use

Applications submitted without the form may not be reviewed.

Application form:

https://docs.google.com/forms/d/e/1FAIpQLScx-MBL4-_s0o6DusCcTzdwf7j6tIIt5EtXM0e7VmEfQtz9yg/viewform?usp=header