BARBERSHOP BOT

BARBERSHOP BOT — smart online booking in Telegram

ESSENCE IN ONE SENTENCE

This is a Telegram bot that takes care of all client bookings at the barbershop: the client selects a barber and time with just a few taps, while the team manages requests directly in their work chat. No calls, no notebooks, no "oh, I forgot to write it down."

WHY IT'S NEEDED FOR THE BARBERSHOP

The problem it solves:
• the administrator is overwhelmed with calls and direct messages;
• clients write at night and receive responses in the morning — and go to others;
• bookings get mixed up, there are overlaps for one master;
• clients forget about their visit, and empty "windows" mean lost money.

What the bot provides:
• accepts bookings 24/7, even when the salon is closed;
• frees the administrator from routine tasks;
• prevents two clients from booking the same time with one master;
• reminds the client about their visit, reducing no-shows;
• shows all requests to the team in one chat with control buttons.

In simpler terms: the bot transforms the chaos of bookings into a clear system, and does it automatically.

HOW IT WORKS FOR THE CLIENT

Booking is 5 simple steps with a progress bar, so the person can see their path:

1. Location — selects a branch
2. Service — haircut, beard, shaving, etc. (with prices)
3. Barber — each master is shown on a separate card with a photo, name, and specialization
4. Date — the nearest days (Today, Tomorrow, and beyond)
5. Time — only available slots (busy and past ones are hidden automatically)

Then the client leaves their name and number (with one tap via a button), sees a summary — and it's done, the request is accepted.

Additionally, the client can:
• view the salon's work gallery;
• see their bookings and cancel if needed;
• check contacts.

HOW IT WORKS FOR THE TEAM

As soon as a client books — a neat request card with all the information arrives in the managers' work chat: client name, phone, service with price and duration, master, location, date, and time.

And control buttons right below it:
• Confirm — the client instantly receives a notification that the booking is confirmed;
• Decline — the client learns that the time is busy;
• Tag — VIP, new client, regular, call back, prepayment;
• Completed — after the visit.

It even shows which manager processed the request.

WHY IT LOOKS EXPENSIVE

• real colored buttons (green, red, blue) — a new Telegram feature that is not available in all bots;
• photos of barbers and works directly in the bot;
• clean, light message design without visual noise;
• thoughtful logic: no overlaps, reminders, progress bar.

WHAT'S UNDER THE HOOD

• Python and aiogram 3 — a modern framework for Telegram bots;
• SQLite database (records, masters, services, locations);
• reminder scheduler (APScheduler);
• easily adaptable for any salon in just a few minutes (masters, services, prices, photos can be changed).

FOR WHOM

Barbershops, hair salons — any business "by appointment." Once set up, the template can be easily transferred to a new client: just change the salon data, photos, and prices — and the bot is ready to work.