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Privacy Policy

Appendix #4


Update 17.02.2023


1.1. Administrator within the meaning of the Regulation of the European Parliament and of the Council of the European Union (EU) of 27 April 2016 on the protection of individuals concerning the processing of personal data and the free movement of such data, and the repeal of Directive 95/46/EC («GDPR»), concerning personal data of Users who are natural persons. FREELANCEHUNT Spółka Z Ograniczoną Odpowiedzialnością with its registered office in Wrocław at ul. Plac Solny 14/3, 50-062 Wrocław, is entered in the Register of Entrepreneurs maintained by the District Court under KRS:0000988109, NIP: 8971910915, share capital: 25,000.00 PLN («Freelancehunt» or «Administrator»).

1.2. Taking care of the security of personal data, the Administrator takes the privacy of all Users very seriously. The Privacy Policy applies to Personal Data that may be processed in connection with the operation of the Service and to Personal Data processed in other cases expressly stated therein. The Privacy Policy does not apply to the processing of personal data by the administrators of other Services, including those to which there are links on the Service, which, by modern Internet technology, the Administrator can not control.

1.3. The Administrator determines the purposes and means of processing Users' data and assumes responsibility for ensuring compliance with the GDPR and applicable national data protection rules.

1.4. The purpose of this Privacy Policy is to inform Users about the actions taken by the Administrator to protect the processed personal data, including that collected through the Service, and the related services and tools used by Users to perform such activities as registering, publishing and viewing Advertisements, accepting and performing Projects and performing some other activities related to the above in connection with the use of the Freelancehunt Service by Users.

1.5. The use of the Service is possible only after reading the provisions of this Privacy Policy and accepting it upon registration.


2.1. Personal Data — means identifiable or identifiable information about an individual, in particular: name, surname, identification number, location data, IP address, telephone number and e-mail.

2.2. Processing is any operation or set of operations performed with personal data or collections of personal data by automated or non-automated means, including collecting, recording, storing, downloading, viewing, using, distributing or otherwise making available and deleting data.

2.3. GDPR is Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals about the processing of personal data and the free movement of such data and the repeal of EU Directive 95/46/.


3.1. Creating a User Account and using the Service may require providing information that identifies the User, namely: the User's name and surname, tax number, email address, place and address of residence, competent tax authority, phone number, bank account, type of freelancer activity (self-employed / hired employee under a legal agreement/unemployed), information about specific cases allowing to reduce tax.


4.1. Based on the legitimate interests of the Administrator to ensure the functioning and security of the Service and to provide quality services, the Administrator may process the personal data of the Users for the following purposes:

4.1.1. Registration of the User's account.

4.1.2. Implementing the Service and enabling the Users to make full and safe use of the Service.

4.1.3. Ensuring the security of the Services provided electronically, including ensuring compliance with the Regulations, combating fraud and abuse.

4.1.4. Handling of complaints.

4.1.5. Handling of court, arbitration and mediation proceedings.

4.1.6. Keeping the financial and tax documents related to the calculation of fees for the Services and the Contracts, as well as related settlements with competent state authorities for public law levies.

4.1.7. Marketing of the Administrator's services and products.

4.2. The Administrator has the right to store the data collected and tracked on the Service only within the framework of the above purposes and not to use personal data for other incompatible purposes unless the User has agreed to its further use after the Service has notified him of it. The Service may share personal data, including the User's email address and address data, with other Users if it is expedient in terms of accelerating the uploading of correct data for payment documents and the agreement.


5.1. The legal basis for processing your data is

5.1.1. Article 6.1.a GDPR, i.e. your consent to the processing of personal data expressed by registering on the Service in the form of checking the appropriate «checkbox» — to register an Account.

5.1.2. The legitimate interest of the Administrator in the form of the need to enable the demonstration of certain facts and the conduct of complaint proceedings — Art. 6.1.f GDPR - in the case of data processing to pursue, determine or defend against claims related to registration and use of the Service, or for the complaint procedure, and the purpose of the Service and functionalities offered on the Service based on the Regulations, marketing, own services and products of the Administrator.

5.1.3. An obligation arising from the provisions of the law — Art. 6.1.c GDPR — in the case of data processing to store financial and tax documentation related to the calculation of remuneration for the Services and the Agreement, as well as the calculation of tax in this respect.


6.1. The Data Subject has the following rights:

6.1.1. The right to request from the Administrator access to personal data, correction, deletion or restriction of processing.

6.1.2. Insofar as the basis for processing is a legitimate interest of the Administrator, the right to object to processing.

6.1.3. Insofar as the basis for processing is consent, the right to transfer data.

6.1.4. To the extent that consent is the basis for processing, the right to withdraw consent at any time, but the withdrawal of consent does not affect the legality of processing that was carried out based on consent before its withdrawal.

6.1.5. The right to complain to the supervisory authority, which is the chairman of the Personal Data Protection Authority.

6.2. To exercise the above rights, contact us by e-mail at the following address, [email protected] or in writing at the following address: ul. Plac Solny 14/3, 50-062 Wrocław, Poland.

6.3. The User may withdraw their consent to processing personal data at any time. Withdrawal of consent does not affect the lawfulness of personal data processing before the withdrawal of consent.


7.1. Like most companies, Freelancehunt automatically collects data related to a User's visit to the Service, including:

7.1.1. Data contained in server logs, such as IP addresses, domain names, browser type, operating system type.

7.1.2. Data collected through technologies such as cookies, APIs, widgets, local storage and session storage.

7.2. In most cases, the Administrator will not be able to identify the User with this data or link it to an identifiable User, but the data will still be protected. However, if the Administrator can link such information to a specific User, it becomes personal data for the Administrator, which may, in particular, occur when the Administrator has additional data from another source, such as it will be collected using contact forms, and allows combining it with this automatically-collected data.

7.3. This data will be processed:

7.3.1. Insofar as they are necessary for the legitimate interests we pursue, in particular:

7.3.2. Customizing the way the Service is displayed and personalizing it.

7.3.3. Saving the data from the forms, saving the session and facilitating the use of the Service, as well as allowing the use of the part of the Service, which requires registration and authorization.

7.3.4. Generating statistics on the services provided.

7.3.5. Analyzing the behavior on the Service to improve its operation and protect it from abuse.

7.3.6. Based on the User's consent, if the data are not necessary for the operation of the Service, for example, if they are used for marketing purposes or if they are collected to transfer them to third parties.


8.1. The Administrator may cooperate with third parties to provide services to Users. In this case, these subjects are not authorized to use Users' data (data will always be processed on behalf of and for the needs of the Administrator), and their activities are governed by the provisions of applicable law and this Privacy Policy document. Third parties must maintain the confidentiality of the information and process it only under the Administrator's control. The service providers, who may process the Users' data, are the trusted partners of the Administrator providing server, hosting, ICT, postal services, marketing and customer service, accounting and HR service. For certain services, User personal data may be transferred to the United States, Canada and the United Kingdom, where our servers are located and managed by partners certified under the EU-US Privacy Sharing Agreement or who are subject to equivalent obligations under standard contractual provisions that provide an equivalent level of protection under the GDPR.

8.2. User data may also be provided to the tax authorities to ensure compliance with tax obligations under national law. Recipients of personal data may also be other public authorities (e.g. law enforcement agencies, courts) if the User fails to comply with the terms of use or if the rights and legitimate interests of the Administrator or third parties may be compromised (e.g. property, security, reputation, etc.).

8.3. Customers and Freelancers to whom the GDPR applies shall, after receiving the personal data of the other party to the Agreement from the Administrator, meet all obligations to the Customer/Freelancer under the GDPR and other legal provisions, including ensuring that they exercise their rights by the GDPR. They may process personal data obtained solely to use the Freelancehunt Service and may not further process it for other incompatible purposes, except with the User's express consent.


9.1. The Users' Data is stored for their registration period on the Service, except when Users have used Freelancehunt services as a customer or freelancer. In this case, the data are kept for five years after the termination of the contract by national tax and accounting laws.

9.2. All data collected by the Administrator shall be stored on secure servers and protected using reasonable and risk-based technical and organizational security measures and procedures to protect it from unauthorized access or use. Entities associated with the Administrator's trusted partners and external service providers manage data following security and privacy protection requirements.


10.1. When entering the Service, the server saves a short text file called «cookie» on the User's computer disk, which the Administrator can use to improve the Service usability or to create basic statistics about the attendance of the Service. Cookies may also be sent through the servers of the services to which the Administrator refers (such as CMS systems, etc.), but they remain outside the Administrator's sphere of influence. Cookies do not collect any personal data. Cookie files stored on the User's computer are not collected or processed by us anywhere. Each User can change the settings of cookies in their browser, including completely disabling the ability to save them. If the User does not turn off the storage of cookies in their browser, it means that they agree to the storage of cookies on their computer.


11.1. Provision of personal data is voluntary, but your name, surname, email address, phone number, residential address, taxpayer details, and date of birth are necessary to use the Service.


12.1. The Administrator reserves the right to change the privacy policy by making changes in this policy document. The date of the last update appears at the top of the policy document.