Executive Assistant to support the CEO

Venture Capital firm is seeking an Executive Assistant to support the Chairman/CEO. Great perks and benefits!

Overall management of every element of employer life both personal and some professional; manage daily routine of office including but not limited to phones, filing, correspondence, mail, errands

• Handle intense, complex and ever changing travel itineraries both private and commercial
• liaison with pilots, assistants and drivers
• Calendar management requiring ever changing appointments and itineraries
• keep annual calendar on employer whereabouts for tax purposes
• Communications liaison with office partners and assistants
• Maintain personal accounting and records
• budget for renovations, personal projects and events
• Perform data analysis and research for the purchase and sale of valuable art and fine antiques
• Proxy for employer in his absence
• represent employer on meetings with condo boards, real estate transactions, art transactions and philanthropic boards
• Travel extensively with employer to meet all personal and professional needs
• Keep employer updated on latest technology advances for web and social media and update equipment and websites as necessary
• Supervise assistants, household staff including but not limited to housekeepers, butlers, chefs and temporary personnel
• Estate manage for residences
• hire staff for estates and oversee management of all personnel including but not limited to estate managers, grounds keepers, pool servicing, housekeepers
• Project manage estate renovations and oversee every element from design implementation, meeting with but not limited to architects, interior designers, general contractors, electricians, plumbers
• Manage flow of information regarding multiple ongoing and one time projects
• produce weekly documentation tracking progress and budgets on various projects both routine and innovative
• Handle home Audio/Video summarize critical information and research regarding overall scope and timing of projects including yearly, monthly and new initiatives
• Meet critical and intense deadlines on initiatives, projects and events
• Design and oversaw every aspect of event planning and production
• coordinate all aspects of events including guest lists, invitations, food and wine tastings and hiring of all vendors needed to produce events
• Manage and oversee all philanthropic projects
• research employer philanthropic efforts to assure transparency and good governance
• Coordinate the purchase of art, antiques, wine from various auction houses, process payments and shipments of items purchased or sold
• Research professional/business and personal items online and through archival bases based on employer interest and current trends
• Interact as representative of employer with high level executives, politicians and celebrities
• entertain at a high level for both personal and professional interests of employer
• Handle and managed family customized services as needed installation and updates
• literate in employer audio/video and IT equipment and systems and produced manuals on the operation of all
• Job Requirements
• Excellent English, German and Russian is obligatory.
• Excellent written, verbal, and interpersonal communication skills
• Advanced proficiency with Microsoft Word, Excel is required
• Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives
• Strong planning and decision-making skills to develop and implement office programs
• Good judgment and problem-solving skills
• Enthusiastic team player with a positive attitude who works well with others
• Resourceful / takes initiative / is proactive
• Go-getter attitude along with a "no job too big, no job too small" mentality.

Your place of work and life is Germany-Scandinavia-Austria-Cyprus-Dubai-Turkey-Russia-Israel-United Kingdom, USA. You are always where your boss is.