Integration of AI for processing Zoom calls and automating management tasks

Budget: 27000 UAH Deadline: 7 days

Hello, Alexander!
I have already implemented exactly such automation, so I can easily implement it for you as well. We will receive the call recording from Zoom -> Transcribe it -> Save it in Google Docs format on Google Drive -> Send it for approval to the manager -> Create tasks in Trello.

You can also check similar works in my portfolio: Freelancehunt
Feel free to reach out, I would be happy to discuss your project in more detail.

Budget: 23000 UAH Deadline: 12 days

Hello! Your task is a classic case of "Smart Management," which I am ready to implement based on n8n. I have experience building architectures where AI acts not just as a chatbot, but as an operational assistant that integrates into workflows.

My vision for the project implementation:

Capture and recognition: I will set up integration with Zoom in such a way that the system automatically receives a complete transcript of the meeting with clear separation of speaker roles. This is critical for ensuring that tasks in Trello are assigned to the people who voiced them.

Intelligent analysis: Using OpenAI models (GPT-4o) for deep filtering of dialogue. The system will highlight only specific agreements, tasks, and deadlines, ignoring the informal part of the conversation.

Verification stage (CEO Control): Implementation of an "approval" module. The CEO will receive a structured report in a convenient format (for example, Telegram or an interactive form), where with one click they can confirm the launch of tasks into work or make edits.

Automation in Trello and monitoring: After approval, tasks are created automatically. A separate controller scenario will track the status of execution and send notifications in case of delays, ensuring a closed-loop control.

I propose a flexible architecture on n8n that will allow you to easily add new messengers or CRM systems in the future without rewriting all the logic.

I would be happy to receive your detailed technical specifications and discuss the interaction logic. Expand

Budget: 5500 UAH Deadline: 8 days

Hello!
I understand the task. I see the implementation as a managed decision-making system, not just a transcription of calls.

Here’s what I propose:
- Obtaining Zoom recordings via API (cloud recording)
- Automatic transcription with speaker recognition
- Saving structured dialogue in Google Drive (Google Docs)
- AI analysis of the call: tasks, responsible parties, deadlines, key agreements
- Formation of a management protocol after the call
- Sending the protocol to the CEO for confirmation
- After approval — automatic task assignment in Trello
- Monitoring deadlines and reminders for responsible parties

The solution is scalable, without manual work, with the possibility of further expansion (other task managers, messengers, CRM).

Deadline: 7–10 working days (with phased delivery).
Cost: 5500 UAH.

We will start with architecture and MVP, then gradually expand functionality. I am ready to discuss details and suggest optimizations!)) Expand

Budget: 16000 UAH Deadline: 10 days

Good day.
I am ready to take your project into work.
I can develop such a system for processing Zoom calls using low-code tools. I already have experience in developing similar systems.
Write to me privately, we will discuss all the details and choose the best solution for you.

Budget: 26998 UAH Deadline: 7 days

Hello, I carefully read the project brief and see that this is not just a task for transcribing calls but a full-fledged management decision-making system from the fact of the conversation to task assignment and performance monitoring.
My vision for implementation is as follows:
Connection to Zoom.
I would do this through Zoom Webhooks plus obtaining the recording and audio after the call. Next, we launch transcription and diarization to understand who exactly is speaking. If you have stable participants, you can add voice mapping to people or pull the list of participants from Zoom to label the replies as accurately as possible.
Saving the dialogue.
After the call ends, the service generates a structured transcript with participant, time, and reply, and saves it in Google Drive in a designated folder as a Google Doc or docx. This is done automatically without manual actions.
Analysis and extraction of decisions.
After saving the transcript, an LLM analysis is launched that highlights tasks, responsible persons, deadlines, and key agreements. It is important that the result is not just text but structured data in JSON format so that tasks can be reliably created in Trello without issues related to wording.
Approval with the director.
I would create a short approval flow where the director receives a generated list of tasks in a convenient format and can approve or request changes. This can be either a simple web interface or a Google Doc with checkboxes and status. After approval, the system automatically proceeds to task creation.
Task assignment in Trello.
After approval, cards are created in the required board and column with the title, description, responsible person, and deadline, plus a link to the transcript and the director's decisions. This ensures transparency regarding the origin of the task.
Performance monitoring.
A separate scheduler checks the status of cards in Trello at certain intervals. If the deadline is approaching or overdue, the system sends reminders to the responsible person and, if necessary, adds a comment in Trello or sends an email or message in a messenger. This can be easily configured according to your escalation rules.
Regarding tools and architecture.
I would implement this as a backend service with a task queue to ensure stability even if Zoom or Drive temporarily do not respond. Data is stored in a database to maintain an audit trail and history of who approved what, which tasks were created, and how the status changed.
The AI part can be on Whisper for transcription plus diarization through ready-made solutions or libraries, then a GPT-class model for extracting tasks and transforming them into structure. Then validation rules to avoid situations where the responsible person or deadline is not defined, and the system creates junk. Expand

Budget: 20000 UAH Deadline: 17 days

I can take on the "turnkey" integration of Zoom -> transcript -> tasks -> Trello + control. I have experience with APIs (Google/Telegram/CRM), automations, and integrations with AI. Here’s how I see the implementation: Zoom: recording/audio retrieval + participant list (via Zoom API/webhooks). Recognition: Whisper/analog + (if needed) diarization to separate speakers. Storage: auto-upload to Google Drive + creation of Google Doc with the structure time / participant / replica. Analysis: GPT extracts tasks / responsible persons / deadlines / agreements + forms a "project specification." CEO approval: a simple stage "Approve/Need edits" (via Google Doc comments or a short bot in Telegram/email). Trello: creating cards with deadlines/assignments in the required board/column. Control: checking statuses according to the schedule + reminders (email/Telegram/Trello comment — whichever is convenient).

I can start immediately.