Setting up a construction schedule in Notion

Budget: 2500 UAH Deadline: 4 days

Good day.

I will build a system in Notion according to your construction schedule: a database of "Tasks — Directions — Responsible" on relationships, a Timeline with dependencies, statuses, deadlines, and priorities, filtered views for each role, and a Dashboard with progress on directions.

The transfer is done not manually, but via a script through the Notion API — all positions along with dates, relationships, and executors are uploaded from your file (Excel, MS Project, or Google Sheets). A large schedule does not turn into a week of manual entry, and re-importing after edits takes minutes.

Regarding experience: we build accounting and management systems based on databases and integrations — CRM bots for small businesses, reporting tools on Google Ads API, connections between Google Sheets and Drive for order accounting. There are no cases specifically in development companies in my portfolio, and I won't make anything up. Instead, I am ready to create a mini-example for free with 5-10 lines from your schedule so you can see the structure and timeline before making any decisions.

Cost: 2500 UAH for turnkey setup. This is a starting price; I am gathering initial reviews on Freelancehunt, so I am offering a good deal. Deadline: 4 working days from the moment the file and access to the workspace are provided.

To accurately assess the scope, two questions: in what format is the schedule currently maintained, and approximately how many tasks are in it? And are dependencies between tasks needed, or are start and end dates sufficient?

Petro Pankov, BotCraft Group Expand

Budget: 6000 UAH Deadline: 5 days

Honestly, I don't have a case specifically with a construction company in Notion — I judge based on what you described and from working with complex databases. Therefore, I suggest not promises, but a practical test.

What I see as the main risk: the construction schedule relies on dependencies between tasks (foundation → frame → roofing), and Notion does not build timelines with dependencies out of the box. If you simply upload a task list, you will get a nice picture that won't recalculate when the contractor shifts the deadline by a week. Therefore, the main work is not transferring but structuring.

Here's my proposal:
1. One database "Tasks" with fields: direction, responsible, planned start/end, actual, status, priority, depends on (relation to itself), progress. Separate databases "Directions," "Performers," "Objects" — so that filters and dashboards work, not just as decoration.
2. Representation: Timeline by directions, Board by statuses, Calendar for upcoming deadlines, Table for bulk editing. Filters "my tasks," "overdue," "this week."
3. Formulas for what otherwise would be calculated manually: delays in days, progress of direction from closed tasks, highlighting tasks that block others.
4. Dashboard: status by directions, overdue, next 14 days, workload of performers.
5. A short instruction for those who will continue this — so the system doesn't fall apart after a month.

I suggest making the first direction completely as a pilot: you see the ready structure based on your real tasks and tell me what to change before I transfer the rest.

6000 UAH, 5 days for the entire system.

Question: in what format is the schedule currently — MS Project, Excel/Google Sheets, or something else? If it's Project with set dependencies, I will extract them and reproduce them with links; if it's a regular table with dates — dependencies will have to be restored manually together with you, and that's a separate chunk of time that is better to account for right away. Expand

Budget: 4000 UAH Deadline: 2 days

Hello. I am ready to complete the project turn-key, I fully understand how to implement your task. I guarantee quality and promptness.

Feel free to message me, I would be happy to collaborate!

Budget: 27000 UAH Deadline: 7 days

I already have a practically ready similar system in Notion that can be quickly adapted and launched - we can discuss the details now in the chat of the marketplace, I am available.

Estimated cost - 38,000 UAH
Deadline - 7 working days after receiving the schedule and access.

The AI assistant can detect overdue tasks and risks daily; it can be included as a separate optional stage.

How many tasks and responsible persons need to be transferred approximately?
Are dependencies between stages and automatic shifting of subsequent deadlines needed?

https://business.ingello.com/ua/iks - corporate system for a developer for process and object management
https://business.ingello.com/ua/forma-bpm - process management system, statuses, and responsible persons

https://systems-fl.ingello.com/ua Expand

Budget: 4800 UAH Deadline: 4 days

Good day, Olga.

Straight to the point — here is the structure I propose. Please check if it matches how you manage the project:

Three databases:
1. "Works" — the main one. Fields: name, direction (finishing / engineering / facade / landscaping), stage, responsible, contractor, start date, end date, duration, status, priority, % completion, dependency "after which work."
2. "Directions" — to group works and each direction shows its aggregated percentage.
3. "Performers / contractors" — connection with works to see the workload of each.

Key formulas:
- % completion of the direction is calculated automatically through rollup from works, nothing is manually entered;
- "days to deadline" + auto-highlighting of overdue tasks;
- "critical path" indicator: work whose delay affects the subsequent ones in the chain of dependencies.

Presentation: Timeline (by directions, with dependencies), Board by statuses, Calendar for the week, separate filtered pages for each performer (so that a person opens and sees only their own), Dashboard for you — overdue tasks, the next 7 days, contractor workload, overall percentage for the project.

What this means in practice: after filling in the dates, progress on the project is calculated automatically, rather than being rewritten manually every week.

Term and price: 4800 UAH, 4 days. Of these, the 1st day is for transferring your existing schedule into the databases, on the 2nd day I will show the working framework with your real data. If at this stage you see that it’s not what you expected — we part ways without payment.

At the end — a short video instruction on how to add works and performers independently later, so you are not dependent on the performer in a month.

One clarification: in what format does the schedule currently exist — Excel/MS Project/Google Sheets? This affects whether to transfer the directions via import or manual parsing. Expand

Budget: 3500 UAH Deadline: 3 days

Hello! I am Serhiy, I have 8 years of experience in IT across various technologies: web/mobile, backend, API, integrations, automation, and data handling.
I see the main task as follows: Setting up a construction schedule in Notion. Project description: We are looking for a specialist with experience in Notion to set up a construction schedule. It is necessary...

Skills for the task:
- task analysis and quick clarification of requirements
- bots, parsing, and data handling
- solution architecture
- development, testing, and bringing to release
- support after launch

Portfolio: https://software.campstudio.net/#showcases Expand

Budget: 3400 UAH Deadline: 4 days

I will transfer the construction schedule to Notion: a database with directions, responsible persons, statuses, and deadlines.

I will create a Timeline, filters, and a Dashboard for progress tracking. I am not sending examples but am ready to demonstrate the approach on a small free fragment.

Deadline: 4 days.

Budget: 4999 UAH Deadline: 5 days

Hello!

I have worked with setting up Notion and integrating the platform with third-party services — databases, relationships between them, automation through API/Make.com.

I haven't handled similar projects specifically for construction, but I am ready to take on the task and structure the system from scratch according to your specifications — the principles of building timelines, statuses, dependencies between tasks, and dashboards are the same regardless of the industry.

Work plan:

- Transferring the current schedule to Notion with structuring by construction areas;
- Database of tasks with fields: responsible, status, deadline, priority, direction;
- Timeline representation + additional views (Board by statuses, List by responsible persons, etc.);
- Filters and sorting for quick control;
- Dashboard for an overall overview of project progress.

Deadline: 5-7 days

Please clarify: in what format is the current schedule (Excel, Gantt chart, other) and how many areas/tasks are there approximately — this will provide a more accurate estimate of the timeline. Expand