Анна Колтунова

Anna Koltunova

city: Kyiv

Cell: +380 (67) 375 75 98

E-mail: [email protected]

31 years old

EDUCATION:

2003 - 2008        Kyiv National Economic Vadym Hetman University

Master of Organization Management

2014 - 2016        Ukraine National Physical Education and Sports University

            Specialist of Physical Rehabilitation

WORK EXPERIENCE:

April 2018 - till now

Translator in foreign agency

Writing letters in English between Ukrainian women and foreign man

October 2014 - April 2018

Organized concerts: Ocean Elzy, VNOCHI, Jamala, LOBODA, Khrystyna Solovii; SKRIABIN, 5'NIZZA, Tina Carol in such cities as Kyiv, Kharkiv, Sumy, Cherkassy, Chernigiv, Zhytomyr, Mykolaiv, Odesa, Bila Tserkva, Poltava

• Artists negotiation: fee, technical and hospitality riders, concert logistics etc.;

• budget preparation and control;

• concerts logistics preparation: locations negotiation as for free dates, competitor concerts within a month period, contract signing;

• artist technical rider: searching for best fitting technical and lighting equipment company, control on site;

• artist hospitality rider fulfillment: accommodation and transport for artist and its team, including food and beverages;

• police, MES and ambulance negotiation and contracts for the concert/tour date;

• other companies cooperation, e.g. special effects company, decorators, stuntmen, ticket operator, restaurant, security, cleaning, bio toilets, volunteers etc.;

• crisis situations solving;

• financial report preparation on fulfilled concert/tour.

February 2011 - October 2014

Carlsberg Ukraine

event types: brand event (all company brands), sponsorship events, sales conference (550 people, in Ukraine), distributors conference (120 people, abroad) 

• Project management starts from getting the client brief, re-brief the agencies, tender organization, choosing the idea with client, financial negotiations with winner, project execution, sales organization, logistics preparation, agency control, all docflow creation;

• searching for sponsorship events according to the brand marketing strategy, negotiations with organizers, in the end - full project realization (see previous steps)

• sales equipment buying for events (furniture, tents, cooling systems): defining needs, investment project creation/proving/execution (annually)

• effectively influence and communication with all clients (employees), suppliers

• coordination of conflict/crisis situations connected with projects

October 2009 - January 2011

Carlsberg Ukraine

Personal Assistant to Sales Vice President

• Business meetings and business/personal travels arrangements of Sales Vice President and five National Managers; 

• Sales Vice President's working calendar arranging; 

• provide Sales Vice President with administrative and communication support;

• meetings organization (up to 30 people outside office / Kiev with full service) 

• documents creation and docflow supervision (business letters, presentations and meeting minutes); 

• ensuring of stationery and groceries/beverages quarterly supply (requests collecting and proceeding, sending orders to Procurement dept., financial reporting);

• securing corporate correspondence delivery;

• financial reporting

Additional:

• development, support and realization of motivational trips for Distributional companies/ Slavutich's Employees (in the USA for 30 people and 13 days; in London for 16 people for 6 days)

July 2008 – April 2009

Winner Imports Ukraine, Ltd

Axapta 2009-based automatized management system implementation Project Administrator

Responsibilities:

• Operational tasks performance assigned by Steering Committee and Project Coordinator;

• Customer and Supplier teamwork organization;

• project members team-work organization in cooperation with Project Coordinator;

• project plans development, organization and monitoring;

• business processes owners and consultants meeting plans development, arrangement of meetings and plans execution control;     

• arrangements of meetings and business experts interviews with Supplier consultants;

• Supplier works completion timeliness and quality control;

• project documents creation and docflow supervision;

• maintaining accuracy of business processes list and their statuses in the project frames;

• participation in development and approval of detailed project plans;

• project terms, quality and work cost analysis and control, project resources distribution;

• on time reporting to Steering Committee on identified issues;

• participation in project meetings, agenda items preparation, taking meeting minutes, meeting notes distribution to meeting attendees after meeting completion.

December 2007 – July 2008

Winner Imports Ukraine, Ltd

Assistant to Administrative Manager

Responsibilities:

• Suppliers database monthly update;

• office supply docflow supervision; 

• ensuring of stationery, household equipment and groceries/beverages quarterly supply (requests collecting and proceeding, purchase, financial reporting);

• cooperation with transportation services suppliers;

• securing corporate correspondence delivery;

• financial reporting.

May 2007 – October 2007

Pavlo Gudimov’s Architectural Workshop “Ya Design”

Assistant to Architectural Workshop Manager 

Responsibilities:

• Full support of the Manager’s work and activities;

• office supplies purchase and following reporting;

• financial reporting on office supplies and clients;

• documents workflow maintenance;

• ensuring of stationery, household equipment and groceries/beverages quarterly supply (requests collecting and proceeding, purchase, financial reporting);

• financial reporting to clients on a weekly basis;

• suppliers / clients / contractors databases weekly update and handling business correspondence with them;

• meeting schedules preparation;

• arrangement of meetings with clients / suppliers / contractors;

• full managerial support of clients projects (products search / suppliers, tenders organization, purchase, delivery and financial support).

LANGUAGES:     Russian, Ukrainian – native

English – fluent, advanced level

PERSONAL CHARACTERISTICS    Result-oriented, self-organized, hardworking, enthusiastic,

energetic, initiative, proactive, fast-learning, team player,

strong organizational skills, good communication

REFERENCES     available upon request