Mikola L.

Offer Mikola work on your next project.

Lvov, Ukraine

6 months 6 days back

a little busy

on the service 1 year

Client profile

asana
clickup
coda
roboform
keeper

Rating

Successful projects

Average rating

Rating

Consulting

174 place out of 608

Project Management

117 place out of 549

Language proficiency level

Skills and abilities

Outsourcing & consulting

Setting up the recruitment process based on Asana

Project goal:
Set up the recruitment process for a recruitment agency.

Approach and implementation process:
… 1. Requirements were gathered from three main stakeholder groups: management, direct participants in the process (recruiters), clients.
2. Based on the requirements, a system was implemented that:
2.1. Automated task assignment for each stage of the process.
2.2. Centralized control of task execution, including for clients who could track their orders and communicate about them in the relevant space (tasks).
2.3. Displayed key performance indicators of the process, some of which were measured automatically.

The complexity of the project turned out to be above average due to the specifics of some types of recruitment applications; however, these nuances were successfully navigated by adhering to the core principles of the system.

Results:
1. Time for task assignment was optimized.
2. Company management and clients gained the ability to track project results in real-time.
3. All (!) reporting tables from Google Sheets were removed, avoiding any duplication of information.
4. Time for unnecessary communication was reduced, thanks to synchronization on a single tool and centralization of information, the updates of which were supported by the process.
Implementation of a knowledge base in the marketing department

Consulting

Project goal:
To organize a knowledge storage space for the department, with convenient and understandable access.

Approach and implementation process:
… 1. Based on the requirements of stakeholders and guided by a general understanding of the types of information that will be in the database for the implementation of the knowledge base, the Coda service was chosen.
2. Processes for document writing were planned to maintain the relevance of each of them.
3. All available information was categorized into types (multiple cuts), and depending on them, placed in the knowledge base.

A feature of the implementation can be called the system of information updating processes, which consists of cyclical and spot control and allows for systematic maintenance of information relevance.

Results:
1. All necessary information (and even more that was discovered during the information gathering) was placed in the knowledge base.
2. Feedback from stakeholders and users was positive.
3. Over time, the knowledge base grew from a storage space for information to a place for interaction on various processes (thanks to the capabilities of Coda), and the service began to be used for other purposes and projects as well.
Implementation of Asana for the marketing department

Consulting

For the marketing department (35+ employees), a system for handling operational and project tasks was implemented from scratch.

Key features of the solution:
1. High level of automation and templating (for all main processes).
… 2. Absolute centralization of requests to the department.
Systematization of the quality department

Consulting

The basis of the task was to systematize the processes and reporting of the quality department of a company providing construction services to the US market.

To accomplish the task:
1. Processes and reporting were reviewed and optimized.
… 2. ClickUp was implemented for organizing work.

The feature of the solution is detailed tracking of the workload of the quality department employees, which was achieved due to a high percentage of work predictability.

Result:
1. Complete systematization of the department, absolute transparency of work, and clarity for other departments.
2. Increased efficiency by 30%: due to systematization, it was possible to identify inefficiencies in processes and optimize them.
Implementation of ClickUp for the marketing department

Consulting

For the digital marketing department, a task tracker ClickUp was implemented. The feature of the solution is a clear differentiation between project and operational activities, with separate processes for working with each.

This allowed for convenient planning, organizing, and controlling both operational work and project work (in sprints). The system worked with any proportion of operational/project work for a specific employee and the system as such (10%/90% or 90%/10% or even exclusively with tasks of one type) and was not limited in scalability.
Systematization of the marketing agency in Wrike

Consulting

For the operational and project activities of the marketing agency, the task manager Wrike was implemented, which allowed to simplify, template, and automate processes.

Result:
1. Reduction of time spent on performing the same tasks and increased efficiency of marketers (the ability to manage a larger number of projects simultaneously).
… 2. Decrease in the number of errors due to the clarity of all processes.
3. Improvement of task execution control and workload capabilities for managers.
4. Reduction of time for onboarding new specialists.

Activity

Latest proposals 4	Budget	Added	Deadlines
ClickUp & Process Assistant 338 USD	338 USD	Jul 2025	14 days
Asana Training 564 USD	564 USD	Jun 2025	30 days
Automation of processes in Asana for the SEO team 23 USD	23 USD	Sep 2024	30 days
Set up Clickup according to company requirements 135 USD	135 USD	Aug 2024	5 days