Working with AI and Google Sheets

Hello! I studied both files — I understood the task. I will implement it through Make.com + Google Sheets: Uploading PDF to Telegram bot or Google Drive → automatic data extraction (tracking number, recipient, address, cash on delivery amount, weight) → ready table in Google Sheets. When you upload the receipt document — the system finds the necessary rows by tracking number and updates the status to "Received" + records the date. Result: one table with all shipments, statuses, and amounts — without manual input. One question: how do you plan to upload the PDF — through Telegram bot, Google Drive, or email?

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Hello! I regularly build automated document processing systems and can implement this process "turnkey," so you can forget about manual data entry.

My technical solution:
Intelligent parsing: We use n8n and OpenAI. The system instantly reads your PDFs (even photos or scans), extracting the invoice number, recipient data, amount, and courier.

Smart table: We will create a database in Google Sheets, where data will automatically go after uploading the first shipment file.

Status synchronization: When you upload the second document (confirmation of receipt), the AI automatically finds the required row by the tracking number and updates the status or adds a note about payment.

… User-friendly interface: You simply drop files into a Telegram bot or a folder on Google Drive, and the system does everything else in a matter of seconds.

✅ What you get:
Stack: n8n (self-hosted — no unnecessary subscriptions), OpenAI API, Google Sheets.
Speed: Processing one document takes up to 10-15 seconds.
Reliability: The system recognizes even unclear text on document photos.

I am ready to discuss the details of the table structure and demonstrate similar cases. Message me!

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Good evening,
I have experience on a project that has a business case very similar to yours, so I understand how to implement your task into a working product.
I am ready to discuss the details and start collaboration at any moment.

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Good day.
I am ready to take your project into work.
I will be able to create a bot for you that can correctly add information from receipts into Google Sheets.
Write to me privately, we will discuss all the nuances and can start the implementation.

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Hello! The task is clear — essentially, an automatic pipeline is needed: you upload a PDF → the data automatically appears in a table.

I have experience specifically with this: I built systems for processing PDF documents with automatic data extraction (amounts, recipients, shipment numbers) and recording in a structured database.

From your files, I see two types of documents: provision protocol (Rapido) and payment certificate.
The logic will be as follows:
1. You upload the protocol → the system extracts all shipments into a table (recipient, tracking, amount received, delivery cost)
2. You upload the payment certificate → the system finds the corresponding shipments by package number and marks them as "received" with the amount

… Question: how exactly do you want to upload the files? Through a Google Drive folder, through a simple web interface, or otherwise?

Estimated: $250–350, 3–5 days. More precisely — after clarifying the upload format.

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Good day. I have experience in parsing such photos. I will do everything based on free models and libraries to avoid unnecessary expenses. I will do everything very quickly, as the task is simple. Write to me privately, we can discuss in more detail.

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Hello sir!
I have extensive practical experience working with PDF documents.
I am ready to implement this project on n8n - Telegram bot, parsing PDF - recording data in Google Sheets.
A web interface can also be created for convenience.
I will add process logging, duplicate checking.
I suggest discussing the stages in private.
I am ready to start the project.

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Good day, as far as I understand - you need to create a more compact table based on a PDF document? In general, there is experience in parsing PDFs and creating documents based on this data.

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Hello!
I am ready to complete your project with quality and on time.
I will carefully transfer all data from PDF to a spreadsheet, and I can also update the information as needed.
I am proficient in Excel and Google Sheets, and I guarantee accuracy and precision.
I look forward to collaborating!

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Hi Dima, I see you are using Rapido invoices. I can build a streamlined Python-based automation for you.

My solution:

Instant Extraction: Automatically pull tracking numbers, recipients, and amounts from your PDFs.

Auto-Sync: When you upload the delivery confirmation, the system will find the matching tracking number in Google Sheets and update the status to 'Delivered' automatically.

No Manual Entry: You just drop the file, and the sheet updates.
…
I can implement this using Google Apps Script or a simple Python script, keeping costs low and the system fast. I can start right now and show you a demo with your Rapido files. How many PDFs do you process daily?

Hello. Do you need a project that can automatically convert PDF to a table? Or is it just for one time? If it's a project, I am ready to complete it in a short time.

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Good evening.
I can automate this process "turnkey": you simply upload a PDF and receive a ready, structured table without manual work.
What I will do:
• extract data from the PDF (shipment number, client, date, status, etc.)
• create a table in Google Sheets
• link documents: after adding the PDF, the status automatically changes to "delivered"
• update logic without duplicates
• a convenient structure to easily filter and control shipments
I will make it so that you only need to upload the file; the system will do everything else by itself.

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Hello! I can quickly and efficiently complete your task. I will be happy to help!

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Hello.

I looked at your files. I see that in the original PDF regarding shipments there is data on parcels: tracking number, recipient, weight, cash on delivery amount, services, and cost, and in the document about receipt/payment, you can pull in the fact of receipt and close this in the final table. In your example from Rapido, this is already well readable and suitable for automatic parsing.

I can create a solution where you simply upload the PDF, and the system itself:
— recognizes all shipments;
— collects them into one table;
— when uploading the receipt/payment document, finds the necessary parcels;
— updates the status, receipt date, and amount;
… — marks discrepancies separately so that nothing is lost.

So in the end, you will have not a manual reconciliation, but a normal flow:
sent the goods → uploaded the PDF → the record appeared in the table;
the receipt/payment document arrived → the row automatically updated.

I can do this in the form of:

1. Google Sheets / Excel spreadsheet with auto-updating,
or
2. a small web/desktop panel where you simply upload files.

From my side, I can immediately think through the logic of matching by tracking number, full name, amount, and date, so that the system works stably even if the documents differ slightly in format.

If needed, I can create a solution for further scaling: several suppliers, different PDF templates, change history, report export.

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Good day. I am ready to complete this project and have extensive experience in developing various applications.

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Hello Dima
I can build a solution for this task, but first, I need to know what type of solution you are aiming for and the requirements surrounding it overall. Kindly inbox me with this information and I can correctly give you proper estimates.

Hello! The task is clear — to automatically extract data from PDF documents (sending and confirming receipt) and consolidate it into a single table with automatic status updates.

I can implement this through Google Sheets + Apps Script or Python.

A couple of clarifications:
1. Is the structure of the documents fixed or can it change?
2. Table in Google Sheets or Excel — which is more convenient?
3. How many documents approximately per month?

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I worked on Poseidon (https://poseidon.codezerogroup.com) — an enterprise computing platform with a Python backend, data pipelines, and process logic for CodeZero Group.

The scheme is the same: data source (here: PDF with shipping documents) → AI extraction pipeline → structured output in Google Sheets → automatic status update upon receipt confirmation. In Poseidon, I did this with industrial data — here we are doing it with PDF files and a spreadsheet.

What I will do:
- PDF analysis — identification of the structure of shipping data in the submitted files
- AI extraction pipeline — automatic reading of PDF and filling in the table in Google Sheets
- receipt confirmation handling — automatic status update of the row after the document is submitted
- end-to-end testing — verification on real PDF files provided by the client
… - user manual — how to submit files and use the ready solution

--- OPTIONS ---

A) Basic automation — 700 PLN (7 days) — PDF→Sheets extraction, status updates, testing, manual
B) Extended automation — 1120 PLN (7 days) — like A + handling multiple PDF formats, error logging, 1 round of corrections — best scope/price ratio
C) Extended support — 1460 PLN (7 days) — like B + 3 months of support, expansion to new document types, monitoring

Completion time: 7 days from receiving sample PDF files.

Portfolio:
- https://poseidon.codezerogroup.com — enterprise platform with a Python backend and data pipelines
- https://ou-uv.com — multilingual CMS with API integration
- https://codezerogroup.com — B2B site with custom CMS and minimalist design

5 years in AI/API integrations — from simple OpenAI wrappers to complex agent pipelines with custom logic.

Please provide sample PDF files (or screenshots) — I will build the pipeline exactly according to their structure.

P.S. Since I am new to the freelancehunt service and want to quickly gain a few initial projects for my portfolio, I am offering a 15% discount for the first 5 clients. The offer is valid until 5 orders are obtained.

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Hello! Your project looks very interesting. I am ready to start working immediately and ensure high quality.

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Good day, I can create a cool automation for you that will transfer data from files and photos into a spreadsheet, change statuses, etc. It can be made as a mobile application, where photos will be taken and data will be immediately recognized and sent to the spreadsheet. We can discuss other interface options. Write to me, and we will discuss the details.

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Good day. I looked at the example file. This format is suitable, I can carefully transfer data from PDF into a ready structured table and display changes after receiving the goods. If all documents are in a similar format, I am ready to take on the work.

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Good day, Dmitry! I can help with this task.

Did I understand the task correctly: from PDF documents and photos with payment data, we need to extract data on shipments and combine them into a single table (for example, by tracking number), so that the status and amounts are visible?

It is important to set up the data extraction correctly, as the structure of the PDFs and images may differ, and this will affect the accuracy of the matching.

So please let me know:
1. Do all documents have the same format or can the structure differ?
2. Should the same table be updated when new documents are uploaded?

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Good day! We are the SDEV team (s-dev.tech), specializing in creating technical solutions for automating business processes. We understand your task: it is necessary to automate the processing of PDF files with data about the shipment of goods, upload them to Google Sheets, and then update the status after receiving confirmation of delivery.

We will implement this as follows:
✅ We will develop a Python service on FastAPI for processing uploaded PDF documents.
✅ We will use libraries for parsing PDFs (for example, PyPDF2 or pdfplumber) to extract key data: tracking number, date, recipient, address, status.
✅ We will integrate with Google Sheets through the Google Sheets API - we will create and update the table in real-time.
✅ Upon re-uploading the document for the receipt of goods - the system will find the corresponding record and update the status to "received."
✅ Everything will run in a Docker container on a Linux server, ensuring stability and scalability.
✅ We provide a user-friendly web interface on React for uploading files and viewing the status of shipments.
…
The solution will be flexible, reliable, and ready for expansion (for example, support for other formats or integration with CRM). We have already implemented similar projects for document flow automation and AI parsing.

We are ready to start immediately after confirmation.

🚀

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Hello, Dmytro!

I can offer a great solution!!!

We scanned it on the phone, uploaded it to the Telegram bot, and it's ready✅!

Everything is super fast and easy for you!

I have extensive experience in developing Telegram bots and artificial intelligence computer vision.
…
If the quick option with the Telegram bot doesn't work, I will create a standard exe, no questions asked.

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Good day

I can set up automation for you through the service Make.com for automatic AI analysis and parsing of data from your documents with subsequent recording in a table. I have experience setting up such workflows using various LLMs (GPT, Gemini, Claude)

We can agree on timelines and costs after discussing the details)

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I am among the top 10 developers in the category of "Artificial Intelligence and Machine Learning" among ~2100 specialists on the platform.
I guarantee:
- Fast and high-quality task execution
- Strict adherence to deadlines
- Regular communication throughout the entire process
I would be happy to discuss the details of your project in private messages.

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Hello, I am ready to implement it, please contact me - I will create a system for you in n8n and help you set it up on your PC/in the cloud, deadlines up to 2 days.

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Good day.
I can implement: PDF processing, table extraction, saving in structure and updating statuses.
I have worked with similar tasks (OCR, Azure Document Intelligence, document and table processing), so I will quickly assemble a working pipeline.
We can discuss the details.

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Good day!

I reviewed your document - the Polish invoice Rapido with the table: courier, tracking number, recipient, amount.

I will implement it as follows:
- You upload the PDF → the script automatically extracts the data (pdfplumber)
- The data goes into Google Sheets: tracking number, recipient, amount, status
- When you upload the delivery confirmation - the status in the table updates automatically

… Question: is the delivery confirmation also a PDF from Rapido or a different format?

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Good day, Dima!
In general, the task is clear, but for an accurate response regarding deadlines and price, I would like to clarify some questions that arose after analyzing your task.
Please write in private messages — we will discuss the details and your wishes.

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Ready to complete this project quickly and efficiently. I have experience working with AI. I see no problems in execution. As I understand, it is necessary to extract data from PDF, not from photos. But it can also be done with photos. If you are interested in quality project execution - write to me.

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Good day!

I professionally work with automation, n8n, and AI integrations for document processing. I understand your task: to automate the parsing of PDF files (invoices and receipt acts) and updating data in Google Sheets.

I am ready to implement a solution that:
1. Will process uploaded PDFs using AI (to extract structured data: numbers, dates, statuses).
2. Will automatically update the corresponding rows in Google Sheets (marking the receipt of goods by the client).
3. May include a Telegram bot or another method for convenient file uploads.

… I have experience with similar systems. Please write to me in private messages to discuss the details.

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Hello.

I have experience with Google Sheets. I am ready to take it on. Write to me, we will discuss.

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