Creation of an AI agent for the auto service (end-to-end application processing system)

Budget: 5000 EUR Deadline: 45 days

Hello! I am the project manager of Business Atlas. I have reviewed your technical assignment. This is a complex task of creating an operational ecosystem for service stations, where AI acts not just as a chatbot, but as a full-fledged intelligent assistant.
Here is a professional analysis and proposal for implementation:
Technical expertise of the project
• Architecture: The use of the n8n stack, OpenAI, and Airtable is a strategically correct decision. This allows for flexibility in business logic and rapid scaling without capital investments in development from scratch.
• Integration layer: The most responsible stage is stitching the system with supplier catalogs. We have experience with API integrations and processing unstructured data (Excel/CSV), which will allow us to automate the retrieval of current prices and labor norms.
• Document processing: Implementing an OCR module for recognizing technical passports will significantly reduce the time for application registration and eliminate errors in manual VIN code entry.
Implementation strategy
We will build a system where AI takes on 90% of operational routine. The key focus will be on multi-level classification of requests and a verification block for calculations by the manager before sending to the client. This ensures financial accuracy and quality control of services.
Commercial terms (MVP)
• Budget: $3,500 – $5,500. The final cost depends on the complexity of the supplier's API and the number of connected channels (TikTok, Instagram, WhatsApp, etc.).
• Timeline: 35–45 working days. The work is divided into stages with clear acceptance criteria.
• Support: 30 days of technical support after launch for fine-tuning models to your specifics.
Why us?
I have implemented over 50 projects in the field of business automation in the markets of Ukraine and the EU.
I propose to conduct a short technical diagnosis to analyze the methods of connecting to your suppliers and agree on a roadmap.
I look forward to your feedback to move on to the next stage. Expand

Budget: 1500 EUR Deadline: 20 days

Good day, Nazar!

I am engaged in the development of similar solutions: automation of applications, integration of channels, building logic for lead processing, working with CRM, API, and approval scenarios through the manager.

I have experience in creating systems where:
— applications are collected from various channels into a single point
— AI processes the request and conducts a dialogue
— data is structured (client / car / task)
— approval logic is implemented before responding to the client
— there are integrations with external services (API / tables / CRM)

I understand well that the key aspect of your project is not just to "respond to the client," but to build a controlled process: from the first message to recording and distributing work.

How I would approach the implementation

— collecting all channels into a single system (via n8n)
— AI logic for processing dialogue (classification, questions, data collection)
— data structure (Airtable / CRM)
— integration with the supplier (API or semi-automatic)
— cost calculation according to your logic
— mandatory approval stage with the manager
— calendar and client recording
— status system and work card

I am ready to thoroughly analyze your scenario and propose a clear launch plan with a breakdown by stages.

I would be happy to collaborate. Expand

Budget: 100 EUR Deadline: 10 days

Hello, Nazar!

I can implement such an AI agent "turnkey" — I have experience building similar systems with OpenAI, automation through n8n, and messenger integrations.

What I will do:
collect applications from all channels (WhatsApp, Telegram, Instagram, FB, website, email)
AI processing: understanding the request, classification, collecting car data + VIN (OCR)
integration with the supplier (API or Excel/CSV)
cost calculation (taking into account standard hours)
mandatory approval with the manager before responding to the client
recording in the calendar + notifications
statuses, application card, transferring complex cases to a person
Architecture:

channels → n8n → OpenAI → database (Airtable/Sheets) → calendar → manager

I suggest discussing the details for pricing and timelines. Expand

Budget: 5000 EUR Deadline: 20 days

Hello. I have experience with n8n/Node.js. I am ready to collaborate. Please contact me.

Budget: 3700 EUR Deadline: 40 days

Hello! The task is completely understood. I specialize in building complex automation ecosystems based on n8n and OpenAI. Your request is to create not just a chatbot, but a full-fledged digital administrator capable of closing the entire cycle: from lead in TikTok to calculating man-hours and scheduling in the calendar.
My vision for implementation:
1. Omnichannel: I will integrate all 10+ channels (WhatsApp, TG, Insta, FB, TikTok) through n8n.
2. Intelligent selection: The AI agent will recognize the technical passport (OCR), extract the VIN, and connect with your supplier's API to obtain prices and availability.
3. Manager control: I will implement a critically important validation block — the AI agent sends the calculation to you in Telegram, and only after your confirmation does the client receive the price.
4. Transparency: Using Airtable/Sheets as a database will allow you to see the status of each application in real-time.
Cost and timelines:
I propose a phased implementation of the project to ensure quality control at each step:
• Stage 1 (Core, channels, and dialogue logic): €1,200.
• Stage 2 (Integration with the supplier, OCR, and cost calculation): €1,500.
• Stage 3 (TikTok, Calendar, and work distribution system): €1,000.
Total project cost: €3,700
Execution time: 35–40 working days Expand

Budget: 100 EUR Deadline: 1 day

Ready to create an AI agent for selling automotive service products and services for you. The AI manager will be able to quickly search for information about your products from the website's database and communicate via Telegram, WhatsApp, and other communication channels according to the sales funnel of a specific product or service. Requests will be forwarded to the CRM system.

Please write in private messages for project consultation.

Budget: 4200 EUR Deadline: 35 days

Good evening!

I read the project brief — this is not just a chat-bot, but an end-to-end pipeline with a critical moment "the manager approves the price BEFORE sending it to the client." This is where template solutions on n8n/Make fail.

I have a platform ready that does multi-channel (Telegram, Viber, WhatsApp Business, Instagram, FB Messenger), AI dialogue on Claude, manager-handoff, integration with the calendar (Google Calendar / Terminplan), and integrations via REST API. I work with the DACH market, so I immediately incorporate important aspects for Germany:

— EU hosting (Hetzner Falkenstein / Nuremberg) → GDPR compliance out of the box. Customer data and photos of technical passports do not leave the EU.
— VIN OCR via Claude vision — reads both Fahrzeugschein and Zulassungsbescheinigung Teil I, not just the Ukrainian technical passport.
— WhatsApp Business API — Meta verification of your business is required, which takes 5-10 working days separately. I assist with the application.

What exactly needs to be done according to your project brief:

1. VIN OCR — photo of the technical passport → we extract the VIN automatically.
2. Integration with the spare parts supplier — the main risk block. Which supplier do you have (TecDoc / TecCom / something of your own)? If there is an API — I integrate directly, if not — Excel parser plus manual selection through the manager.
3. Manager-approval flow — the bot calculates → pushes to the manager in Telegram with buttons (confirm/change/reject) → only after approval sends to the client. This is 100% your scenario.
4. TikTok — there is no official API for comments, only DM. If comments are critical — we will discuss a workaround solution.

Why not n8n+Airtable, as in your architecture: the glue stack fails under load, manager approval on it is unstable. My platform is on Go+PostgreSQL, production-ready, does not require constant patching.

Price (full scope without TikTok comments): €4,200 one-time.
TikTok comments (if needed): +€600.
EU server (Hetzner): €25/month.
Support after delivery: €400/month — updates, monitoring, fixes, adjustments to scenarios based on your feedback.
AI expenses: €30-80/month depending on volume (you pay OpenAI/Anthropic directly or through me — whichever is convenient).

Deadline: 5 weeks from receiving access.
Payment: 50% at the start, 50% after MVP in the 3rd week.

I am ready to show a working demo of the multi-channel bot on a 30-minute call — you will see the system live, not just in words. When is convenient for you? Expand

Budget: 3000 EUR Deadline: 30 days

I have been implementing similar solutions for some time now. The project is complex, multi-stage, and very interesting, and its architecture (n8n → OpenAI → Airtable/Sheets → Calendar → Manager) is sensible and feasible.

I have experience in creating AI agents that:

- conduct dialogue with the client,
- classify requests,
- collect data and analyze images (OCR, VIN),
- integrate with external systems,
- perform calculations,
- collaborate with humans in the loop (human-in-the-loop),
- operate simultaneously across multiple channels (WhatsApp, Telegram, Messenger, forms, email).

I would very much like to learn more details and take on such an assignment. Expand

Budget: 1500 EUR Deadline: 20 days

Good evening.

The project is clear — it is an omnichannel AI dispatcher for an auto service with application processing, data collection on cars (including VIN), integration with the supplier, cost calculation, and mandatory approval with the manager before sending to the client.

I am ready to take it on.

Stack (MVP):

n8n — logic and integrations
OpenAI API — understanding applications, dialogues, classification
Airtable / Google Sheets — database
Telegram Bot API — manager and notifications
WhatsApp / Instagram / FB / TikTok — through official APIs/providers
Google Calendar API — client scheduling
OCR (Google Vision / Tesseract) — VIN from photos
CSV/API integration with the supplier

I expect in private messages:

is there already a CRM/supplier and in what form is the integration
examples of real applications
current channels and what is already connected
example of calculation (norm-hours / rate)

I can start with the MVP and then scale the system in stages. Expand

Budget: 1000 EUR Deadline: 5 days

Good day. I am ready to complete this project as I have extensive experience in application development.

Budget: 2000 EUR Deadline: 20 days

Hello! I am Roman, an individual developer with 4 years of professional experience in full-stack development and building complex automation systems using AI. With technical expertise in integrating n8n, OpenAI API, and RAG architecture, as well as experience in developing web solutions for service centers and automating business processes, I will implement your intelligent AI agent for the service center. I work exclusively as an individual freelancer through a sole proprietorship, which guarantees you direct communication, legal transparency, and no agency markups when developing such a multi-component system. My approach to implementing your project based on n8n and OpenAI includes setting up omnichannel capabilities for collecting requests from WhatsApp, Telegram, Instagram, and TikTok, as well as implementing OCR for recognizing VIN codes from photos of vehicle registration documents. I will configure the logic for classifying jobs, integrate with supplier data for calculating the cost of spare parts and labor hours, and include a mandatory approval node for calculations with the manager before sending to the client. All information will be structured in Airtable with automatic synchronization with Google Calendar for service appointments and distributing tasks among mechanics. You can familiarize yourself with my technical solutions and architectural approach at the following links: https://3magency.co/, https://jk-solution.com.ua/, https://farfieworldwide.com/, Behance.

Budget: 3000 EUR Deadline: 30 days

Good morning,

this is a large project – I see two stages:

MVP (core): 3-4 channels (WhatsApp, Telegram, email, form) + AI agent (classification, data collection, VIN logic) + manager approval flow + Google Calendar + Airtable. No TikTok and no integration with the supplier's program.
Estimate: 2,000–3,000 EUR, completion time 4–6 weeks.

Full scope (all channels including TikTok, OCR with VIN, integration with the supplier, task distribution, work cards):
Estimate: 5,000–8,500 EUR depending on the availability of the supplier's API and the complexity of the integration. Time: 3–4 months.

The biggest unknown is the integration with the supplier's program – if there is no API, and Excel/CSV needs to be handled by the manager, it changes the logic and scope.

I invite you for a short conversation to clarify the scope and provide a more accurate estimate.

Best regards,
Adam Expand

Budget: 800 EUR Deadline: 5 days

Hello, Nazar, I am ready to develop a turnkey agent for you on n8n. The estimated cost of the work is 800-1000 euros, the completion time is about a week, I will be able to specify more accurately during the discussion, feel free to reach out, we can divide it into several stages.

Budget: 1500 EUR Deadline: 35 days

Hello, Nazar!

I have developed similar systems of comparable complexity. I will carry out a turnkey development for you.

To provide an accurate estimate of the timeline and cost, we need to clarify which suppliers are involved and check how we can work with them (API, exported Excel files, etc.).

However, generally speaking, from experience, I can say that the development will take about 2 weeks + 2-3 weeks for improving the client communication script.

Since the system will include quite a few modules, various suppliers, etc., I recommend creating a convenient web interface for configuration and monitoring (including coordination with the manager).
Regarding the cost, I would estimate starting from 1500 euros, but we need to discuss the system in more detail; I have additional recommendations for its improvement.

Budget: 1500 EUR Deadline: 21 days

Hello Nazar! We can implement your project. We work with Make and n8n. Please send your questions in private messages. We will be happy to collaborate.

Budget: 1000 EUR Deadline: 20 days

Hello, for over 4 years, we have been a small team developing turnkey web solutions and integrating neural networks into the operational processes of companies, so we have significant experience in building ecosystems based on Airtable, n8n, and Google Calendar. We will build a logical structure for incident processing taking into account the source of spare parts, implement a module for automatic customer registration, and set up a convenient dashboard for task distribution among mechanics. Our experience of over 4 years allows us to guarantee a high product culture, technical cleanliness of the code when integrating with supplier APIs, and the creation of a reliable MVP that scales to any number of posts for your service. Be sure to check out our completed projects: freshagro.com.ua, farfieworldwide.com, rivnekolo.com.

Budget: 50 EUR Deadline: 1 day

Good day, my colleague and I have been professionally engaged in technical design and implementation of intelligent CRM systems for over 4 years, so we will help you automate the processing of applications from the first message to calendar entry. We will implement a frontend audit of your form on the website for collecting VIN codes, set up OpenAI to classify tasks (simple/complex/diagnosis), and ensure stable operation of VoIP/SIP or Telegram notifications for instant communication with the manager. Our experience of over 4 years is confirmed by successful cases of developing autonomous agents that calculate costs based on man-hours and spare parts availability in real time; check our quality of execution: drkukharevich.rivne.ua, crave-agency.com.ua, jk-solution.com.ua.

Budget: 700 EUR Deadline: 15 days

Hello, my partner (designer + full-stack) and I have been specializing for over 4 years in the development of complex AI agents and automation of business processes through n8n, so we will professionally implement your system for the service center with the integration of all 10+ communication channels. We will design the interaction architecture in Airtable for visualizing statuses and work cards, implement technically flawless OCR processing of technical passports, and ensure the logic of agreement of calculations by the manager before sending to the client. Our experience of over 4 years allows us to set up complex chains in n8n for parsing TikTok comments and synchronizing with supplier catalogs via API or Excel, take a look at our technical works: hyperfi.tech, espressolab.com.ua, hudi.com.ua.

Budget: 2000 EUR Deadline: 21 days

Hello. I see the need for an omnichannel AI agent for the service center with OCR recognition of VIN and strict pricing agreement logic through a manager. I have implemented a similar automated AI lead generation system for B2B in Germany, as well as complex backends in Python with a response time of less than 1 second. I will build the stated architecture on n8n + OpenAI: I will set up interception from messengers (including TikTok), connect parsing of the supplier's database (API/Excel) for calculating standard hours, and implement the approval logic in Telegram. What specific software or API does your current parts supplier use for integration?

Budget: 1200 EUR Deadline: 24 days

Good evening!

I studied the technical specifications — the project is clear, I can implement such systems.

The stack I will use:
— n8n as the automation center
— OpenAI GPT-4 for understanding requests
— Telegram + WhatsApp + Instagram integration
— Google Calendar for scheduling
— Airtable or Google Sheets for data

MVP with the main channels and logic
agreement with the manager — realistic. Expand

Budget: 2900 EUR Deadline: 30 days

Why I will perform this task best:
I am creating not just a bot, but a managed application processing system that truly impacts profit. My approach is a combination of business logic and technology: I immediately consider how managers work in reality, where mistakes occur, and how clients behave across different channels. I build scenarios that lead the client to a booking, rather than just responding to messages. I pay special attention to the accuracy of calculations and mandatory manager control to avoid risks and loss of trust. I optimize the team's workload: the system itself collects data, filters applications, and only passes valid cases. As a result, you get a tool that reduces chaos in communications, speeds up application processing, and increases the number of bookings without expanding the staff.
Work plan:
Analysis of business processes, roles, and interaction scenarios:
Designing architecture and data flows:
Connecting all communication channels:
Developing AI logic for dialogues and intents:
Collecting, validating, and structuring client and vehicle data:
Implementing OCR for VIN and photo processing:
Integration with the provider via API or files:
Building a calculation module considering the logic:
Implementing mandatory approval with the manager:
Integrating the calendar and client bookings:
Status system and stage control:
Creating a work card:
Notifying the manager and passing tasks:
Processing TikTok and converting leads:
Testing on real scenarios:
Deployment, optimization, and stabilization: Expand

Budget: 3500 EUR Deadline: 30 days

Hello!

I specialize in automating business processes and implementing AI agents. I work with n8n, Python, CRM systems, API integrations, and LLM (OpenAI, etc.). I help reduce routine tasks, optimize processes, and increase efficiency.

I am ready to quickly and efficiently complete your task. Let's discuss the details!