Business Assistant Vacancy
Kyiv / remote and non-remote format
Key points:
- Good phone (preferably iPhone)
- Good laptop
- Resourceful
- Initiative
- And wow, attentive to every detail
My description is long, maybe difficult to understand right away, whether this is for you or not, so read, hope you appreciate it
Age from 16
Why am I looking for a business assistant?
My name is Lazybones, I am 25 years old (February 6)—I can't keep up with clear mannequin actions anymore and need to unload myself to become more effective, currently planning to open 2 different directions in work.
The work of my assistant is not limited to standard personal assistant functions and is suitable for those who already know a lot and want further development and complex tasks. There is a lot of work. On weekends - we rest, but there will be tasks on weekends)
What's in it for me?
- Growth as a professional thanks to the speed of development and constant work on soft/hard skills
- Financial stability from day one, salary without delays, salary review every year / 6 months
- Workplace at home and/or I will pull into the office / coworking
- Day off on your birthday, if it falls on your working day
- Issuance of trainings available in the database
- Decisions are made quickly. Everyone has a say - any of your ideas will be heard, and if relevant, we will implement them.
Now about my requirements for the specialist I am looking for:
- Experience as an assistant for at least 1 year is desirable
- English proficiency is welcomed
- Able to plan work with a detailed time estimate
- Has an analytical mind, proactive and attentive to details. Checks their work and the work of others. Trusts what they see, not what they hear.
- Independently, without involving a manager, understands unfamiliar issues and business processes. Knows how to ask other colleagues questions to understand the essence of the issue.
- Completes tasks correctly the first time. Takes notes
- Sees how existing processes can be improved and the tired order of things.
- Proficient user of Excel/Google Spreadsheets/Notion, etc.
- Working hours 10:00-22:00, depending on task completion and processes that need to be addressed, sometimes it may be until late, and sometimes we finish at 20:00.
- Always evolving, with real evidence of this.
- Speaks and writes Russian and Ukrainian fluently.
As for habits - it's up to you, the main thing is to be into sports and other things. healthy mind and consciousness. you can indulge in everything, it's your business)
IMPORTANT: everyone, including me, works full time
What you will be doing:
- Communicating decisions made with involved parties
- Monitoring the implementation of decisions at the department and employee level
- Monitoring compliance with established rules and regulations
- Assigning tasks to subordinates according to my instructions
- Monitoring the completion of tasks by my subordinates
- Writing instructions and regulations
- Finding specialized professionals for project work
- Proactively identifying problem areas in the company's work that I should pay attention to
- Organizing leisure, business trips, personal trips, visa support for travel
- Paying for services, buying tickets and items
- Organizing my meals if necessary
- Carrying out other personal assignments
- Addressing other administrative and economic issues
Examples of non-standard tasks:
Find IT specialists for traffic arbitration / buyer / blogger for project work
Organize the relocation of 5 departments as part of expansion without stopping operations
Delete old files, give files correct names, build the correct folder structure
Write a script/reference for drawings for educational projects with the required Tone of voice
Write/rewrite scripts
Write specifications/check specifications
Check FB/Google accounts
Welcomed:
quick learning
good communication skills
energy
goal-oriented
I only consider reviews with accompanying text and expectations regarding salary
