Automation of n8n Workflow for automatic recording of Google Meet/Zoom via Telegram bot (Recall.ai → Google Drive)

Budget: 27000 UAH Deadline: 14 days

Hello! I am the project manager of Business Atlas. We specialize in complex automations specifically through n8n and Make, and working with API integrations. In our experience, we have over 50 successful systems, and we work as a team to implement a "turnkey" project and ensure the stability of the Workflow.
My solution for your request:
• n8n Workflow: We will build the logic on your self-hosted n8n. We will use Webhooks to receive links from Telegram and the Recall.ai API to manage the recording bot.
• Language Processing: Recall.ai handles recording well, and for high-quality transcription of mixed languages (UA/RU/EN), we will integrate OpenAI Whisper or the built-in Recall tools to obtain the most accurate Google Doc.
• Google Workspace Integration: We will set up authorization through Google Cloud Console (OAuth2) with access specifically to the Shared Drive. We know the nuances of setting access rights so that files are stored correctly with your naming template.
• Notifications: We will set up a final node that will send clickable links to the uploaded video (.mp4) and the text protocol in Telegram.
Project Evaluation:
• Cost: $1,100 – $1,600 (fixed price for full development, testing on our credentials, and assistance with deployment on your side).
• Timeline: 10–14 working days.
• Support: Full technical support for 14 days after launch and transfer of JSON files.
Questions for clarification:
1. Is your Google Cloud Project already activated for working with the Google Drive API?
2. Which transcription model do you consider a priority (Recall native or external APIs)?
Message me privately, and we will discuss the details in chat before starting. Expand

Budget: 4000 UAH Deadline: 1 day

✋ Hello! We are the IT company dZENcode.

We can create an n8n workflow for this task.

Do you need separate scenarios for Meet and Zoom?
Do you already have access to Recall and Google Workspace?

We work in iterations, rates starting from 750 UAH/hour.
You can find detailed information about our services and rates on our website: Freelancehunt
Take a look – we will discuss the details of the work further, write when you are ready.

The final cost is determined only after clarifying the scope and requirements.

___________________
Best regards,
Manager of dZENcode

Our strengths:
💎 10+ years providing IT services: Outsourcing, Outstaffing
🔥 90+ in-house specialists
🚀 Projects "from scratch" and for support
⚙️ SLA and post-production support
✅ Contract with the company, guaranteed results!
🔥 250+ public reviews since 2015. Expand

Budget: 4000 UAH Deadline: 3 days

Hello.

I can set up a workflow for you. Write to me, we will discuss.

Budget: 14000 UAH Deadline: 7 days

Good day! Excellent task. I specialize in n8n (self-hosted) and API integrations. I am familiar with the architecture of bot recorders.

My vision for the Workflow architecture (in 2 stages, as the process is asynchronous):

1. Trigger 1 (Telegram): The user sends a link. n8n makes a POST request to Recall.ai (/api/v1/bot), passing the meeting URL. The bot replies in TG: "Recorder sent, please wait for it in the Waiting Room."
2. Trigger 2 (Webhook from Recall.ai): When the meeting ends and the video is rendered, Recall sends a webhook (bot.status_change = done). n8n receives it.
3. Data processing:
* Exporting the MP4 file and transcription (JSON/VTT).
* Creating a Google Doc (via Google Docs API) and formatting the text with timestamps and speakers.
* Uploading the video and document to Shared Drive (via Google Drive API with supportsAllDrives=true).
4. Final: Sending links in Telegram according to the template YYYY-MM-DD HH:MM — [Platform].

A nuance regarding languages (UA/RU/EN): Recall.ai uses third-party engines for transcription. I have my own instance of n8n, will register a trial for Recall.ai, will test everything and provide you with a working JSON file with instructions for setting up GCP for OAuth Shared Drive. Expand

Budget: 15000 UAH Deadline: 5 days

Hello, Natalia!

I can create an n8n workflow for automatic recording of Meet/Zoom via Recall.ai → Google Drive with Telegram notifications. Briefly on the implementation:

1) The Telegram Trigger in n8n receives a message with a link, validates (Meet/Zoom), and retrieves the meeting URL.
2) An HTTP request to the Recall.ai API creates a bot (POST /bots) with the necessary recording and transcription parameters; I store the bot_id in n8n execution data.
3) Recall.ai webhook → second workflow: on status "done," I pull video_url and transcript, upload .mp4 to Shared Drive via Google Drive API, and save the transcript as a Google Doc.
4) I format the file names according to the template "YYYY-MM-DD HH:mm — Meet/Zoom" using Expression in n8n.
5) The Telegram Node sends a final message with two links.
6) Error handling: retry on temporary 429/5xx, a separate message in Telegram on failure; log workflow execution in a separate channel.

Tech stack — I work with Node.js, REST API, OAuth2 (Google), webhooks, and self-hosted n8n in Docker. I will deploy the workflow on your credentials and create a demo recording of a test meeting.

Timeline: 3–5 days for a working version + 1 day for fixes based on feedback. The price below is an estimate for the full scope; we will finalize it after a 20-minute call about the details (Shared Drive format, permissions, naming format, language logic).

Thank you! Expand

Budget: 11000 UAH Deadline: 7 days

Good day.
I am ready to take your project into work.
I already have access to the development of such a solution, I can develop it for you as well.
Write to me privately, we will discuss possible nuances and we can start the implementation.

Budget: 4000 UAH Deadline: 4 days

Greetings! The task is clear, I have experience working with media data automation and recognition API services (Whisper/Recall).
My advantages for your project:
DevOps experience: Since you have n8n self-hosted, I will help not only to build the workflow but also to properly configure the environment so that OAuth for Google Workspace works stably without "token drops."
Working with APIs: I will figure out Recall.ai and the integration of Telegram bots for notifications.
Media processing: I understand the specifics of working with mp4 and transcription (including multilingualism).

Budget: 4000 UAH Deadline: 4 days

Good day!

I have experience setting up n8n workflows with Telegram bots, API integrations, and automatic file saving to Google Drive / Shared Drive.

The logic with Recall.ai, processing links to Google Meet or Zoom, saving videos and recognized text, as well as sending notifications in Telegram is completely understood. Separately, file naming can be neatly configured, work with Shared Drive, and the transfer of the finished workflow JSON for further execution on your side can be arranged.
I suggest discussing the details, as well as the cost and timelines in private messages.

Budget: 8000 UAH Deadline: 7 days

Good day, Natalia!

I have reviewed the task. In short, the logic is clear: Telegram => launching the Recall bot => waiting for the meeting to finish => receiving the recording and transcript => saving to Google Drive => notifying back in Telegram.

I have already built such workflows in n8n with API integrations, so I understand the main nuances here:
- correct processing of the webhook from Recall after the meeting ends
- working with Google Drive specifically in Shared Drive (there are specifics with permissions and OAuth)
- stable unified format for file names and storage structure
- processing the transcript (especially if the languages are mixed)

I will create a scenario on my n8n with test credentials, demonstrate the functionality, after which I will provide the JSON and help you deploy it.

Before starting, I would like to clarify a couple of points:
1. Are you planning to use transcription only through Recall, or are you considering a fallback (for example, Whisper) if the quality is unstable?
2. Is it necessary to additionally structure the text (breaking it down by speakers, paragraphs, etc.) or is “as is” sufficient?

Regarding the cost: approximately $200–300, taking into account the setup of Recall API, Google Drive (Shared Drive), and testing the entire scenario.
I will be able to provide an exact estimate after clarifying the details.
I am ready to discuss them and suggest the optimal implementation option. Expand

Budget: 4000 UAH Deadline: 5 days

Hello! The task is clear, I will implement it in n8n self-hosted.

How the workflow will be built:

1. Telegram Trigger node — receives a link to Google Meet or Zoom from the user
2. HTTP Request → Recall.ai API — starts the recording bot for the meeting (supports both platforms)
3. Webhook node — Recall.ai sends an event after the meeting ends
4. Code node — generates the file name according to the template "date time — Google Meet/Zoom" and processes the JSON transcript
5. Google Drive node — uploads .mp4 to Shared Drive
6. Google Docs API — creates a Doc with the formatted transcript (Ukrainian/Russian/English multilingual)
7. Telegram node — sends a message with links to the video and text

About the complex moments:
— The only point I will clarify with you before starting — the OAuth configuration for your Shared Drive. Depending on the Workspace admin settings, either the standard OAuth through the browser will be sufficient, or we will set it up through a service account.
— Multilingual transcription in Recall.ai — works, but for mixed languages, I will set optimal parameters.

Plan: I will demonstrate on my test credentials → I will send the workflow JSON → I will help with the setup on your end.

Write in the chat — I will clarify a few details before starting. Expand

Budget: 4000 UAH Deadline: 7 days

Greetings! We are a small team that has been engaged in web development and integration of external APIs into workflows for over 4 years, so we are ready to fulfill your request for the integration of Telegram, Recall.ai, and Google Workspace. We will implement a demonstration of the work on our test accounts, set up parsing of mixed languages in transcriptions, and prepare a detailed instruction for deploying the solution on your server. Our experience of over 4 years allows us to quickly solve specific tasks with OAuth authorization for Google shared drives and guarantee the stability of the recording bot at each meeting. Be sure to check out our work examples: freshagro.com.ua, farfieworldwide.com, rivnekolo.com.

Budget: 22000 UAH Deadline: 7 days

Good day! My colleague and I have been professionally engaged in technical design and automation of business processes on self-hosted n8n for over 4 years, so we will help you create a reliable system for recording Zoom/Meet calls turnkey. We will implement a frontend audit of your bot, set up the logic for waiting for the meeting to end via Recall.ai webhooks, and ensure automatic sending of links to Telegram immediately after saving files to the cloud. We will ensure technical excellence in execution, provide a ready JSON workflow, and conduct a Google Workspace API setup session. Our 4 years of experience is confirmed by successful projects drkukharevich.rivne.ua, crave-agency.com.ua, jk-solution.com.ua. The price will be around $500, with completion in one week.

Budget: 4000 UAH Deadline: 5 days

Greetings! My partner (designer + full-stack) and I have been specializing for over 4 years in the development of complex automation systems and the integration of AI assistants through n8n, so we will professionally implement your workflow for recording meetings through Recall.ai. We will design the process architecture in Figma to visualize the logic of webhook processing, ensuring technically flawless operation with the Recall.ai API, automatic export of MP4 and transcripts to Google Docs on Shared Drive considering multilingualism (UA/RU/EN). Our experience of over 4 years allows us to guarantee the correct setup of Google Drive OAuth for corporate Shared Drives and error-free file naming according to your template; take a look at our work in terms of the complexity of technical logic: hyperfi.tech, espressolab.com.ua, hudi.com.ua.

Budget: 4000 UAH Deadline: 3 days

Hello! I will set up a workflow on self-hosted n8n: parsing Meet/Zoom links from Telegram, launching the Recall.ai recorder, saving mp4 and Google Doc in Shared Drive, and notifying in the curator. I will provide the JSON workflow and assist with OAuth for Shared Drive. Are different scenarios needed for Meet and Zoom?

Budget: 6000 UAH Deadline: 7 days

Hello!

I represent the Vaysed development team. We specialize in creating complex automations in n8n, developing Telegram bots, and deep integration with the Google Workspace API. Your task of automating meeting recordings through Recall.ai perfectly fits our profile.

How we will technically implement this process:
Since recording a meeting is an asynchronous process, the architecture in n8n will consist of two stages (or two related workflows):

Initialization (Telegram Trigger): n8n receives a link from the user via Telegram. The script (Code Node) parses the link, determines the platform (Meet/Zoom), and sends a POST request to the Recall.ai API to send the recording bot to the meeting.

Processing results (Recall.ai Webhook Trigger): A Webhook listener is set up in n8n. Once the meeting ends, Recall.ai sends a callback notification.
n8n calls the Recall API to retrieve the video file (.mp4) and transcription data.
Multilingual support: We will configure the Recall.ai transcription settings to support mixed speech (RU/UA/EN).

Saving to Google Workspace:
Using the Google Drive API, we upload the video. An important nuance: to work correctly with Shared Drives, we must use the parameter supportsAllDrives=true; otherwise, the API will return an error. We are well aware of these pitfalls with Google.
Using the Google Docs API, we create a document, format the transcription text, and save it in the same folder on the Shared Drive. The files will be named strictly according to your template.

Final: The Telegram bot sends the user a nicely formatted message with links to the uploaded files.

Project submission format:
We fully assemble and test the pipeline on our self-hosted n8n server. We use our own test keys for Telegram, Google Workspace, and a free Recall.ai account.
We conduct successful tests on real calls (Meet and Zoom), ensuring that files are saved and transcribed correctly.
We provide you with the completed JSON file of the workflow.

Deployment on your side: We understand that setting up OAuth 2.0 in the Google Cloud Console for working with Shared Drives may not be straightforward. We will provide a step-by-step guide or call you to help correctly set up Scopes, keys, and webhooks on your n8n.

Examples of our work can be found on our website - https://vaysed.me/

I would be happy to discuss the details in the chat (for example, whether timestamps are needed in Google Doc or separation by speakers) and get started on the work. Expand

Budget: 10000 UAH Deadline: 7 days

Good day.

My name is Oleksiy, I am a Full-Stack developer.
I am engaged in professional development of websites, bots, and automation systems.

I am ready to implement an n8n workflow for automatic recording of Google Meet / Zoom meetings with subsequent saving of video and text to Google Drive.

I have relevant experience working with n8n, Recall.ai API, and Google Workspace API, so I understand how to properly organize the reception of the link through a Telegram bot, launch the recording bot for the meeting, obtain .mp4 and recognized text, save to Shared Drive with automatic file naming and user notification.

As a result, you will receive a stable, reliable workflow ready to work with Ukrainian, Russian, and English languages (including mixed ones).

I have several ideas for improving your project that I can propose during the discussion.

I am ready to discuss the details in private messages, including deadlines, cost, stack, and demonstration of work on my test credentials.

I would be happy to collaborate! Expand

Budget: 3900 UAH Deadline: 2 days

Hello, I am ready to develop this workflow for you, please contact me, I am ready to start immediately, I will complete the work quickly and efficiently.

Budget: 7996 UAH Deadline: 5 days

Hello. I have been developing a similar bot from scratch for the EffiClose platform and am ready to implement it exactly as described in the technical specifications.

Budget: 12000 UAH Deadline: 6 days

Hello! I specialize in automation through n8n and the development of Telegram infrastructure. The project with Recall.ai is interesting as it requires competent processing of large media data and specific configurations of Google Cloud.

How I will ensure system stability:

- Resource optimization: I will configure video file transfer in streaming mode. This will allow your n8n to process even multi-hour recordings without the risk of server crashes due to insufficient RAM.
- Reliable access: For Shared Drive, I use integration through Service Account. This eliminates the issue of periodic token updates (as in OAuth2) - the system will operate autonomously for months.
- Processing logic: I will set up the webhook system so that Telegram notifications are sent only when the video and text are guaranteed to be uploaded to Google Drive.

To clarify the architecture, I have a few questions:

- Google Cloud configuration: Is it possible to create a Service Account in your console? (This is critical for writing to Shared Drive without constant reauthorization).
- Load: What is the average duration of meetings? This will help me set the correct timeouts in n8n for processing transcription.
- Access control: Is it necessary to implement a "whitelist" system in the Telegram bot so that your credits in Recall.ai are used only by authorized employees?
- Infrastructure: Is your self-hosted n8n already working with an SSL certificate and accessible externally, or will you need help setting up the environment to receive webhooks?

I am ready to discuss everything in detail and start working, feel free to write. Expand

Budget: 10000 UAH Deadline: 5 days

Hello, Natalia!

The task is clear — integration of n8n + Recall.ai + Google Drive + Telegram. The stack is specialized.

Architecture (briefly): Telegram Trigger → link validation → Recall.ai Create Bot with transcription in uk/ru/en → webhook listener with HMAC verification → downloading video via temporary Recall link (important: their URL is time-limited) → upload to Shared Drive (supportsAllDrives + driveId) → Telegram notify. Files are named "YYYY-MM-DD HH:MM — [Meet|Zoom]".

Extended description of the architecture, technical nuances (idempotency of the webhook, real-time vs post-meeting transcription, Google Drive OAuth for Shared Drive, handling manual admit on Meet) — here: https://www.notion.so/Recall-ai-n8n-Workflow-33dea80ec594806d9565c456467b707b?source=copy_link

A few questions before starting:
1. Is the Telegram bot for one user, a group, or several users with access separation?
2. What version and hosting of your n8n? (the webhook endpoint must be accessible externally for Recall.ai callback)
3. What Google Workspace plan — Business Standard or higher?
4. Is real-time transcription needed or is post-meeting sufficient?
5. As a bonus, I can add meeting summary generation through LLM (Claude/GPT) based on the transcript in the Telegram notification. +1-2 days of work. Interested?
6. How to handle errors (bot did not log in, no access) — notification in the same chat?

Estimation:
- Development + testing on my credentials (Recall.ai dev credits, test Workspace, and Telegram bot) — 3-4 days
- Transfer of workflow JSON + assistance with setup on your side (including nuances of Google Drive OAuth) — another 1 day

Cost: 10,000 — 13,000 UAH fixed, divided into 2 milestones (demo → transfer). Deadline: 4-5 working days.

I am ready to call for 15-20 minutes to discuss the details. Expand

Budget: 4000 UAH Deadline: 5 days

Hello!

Yes, we can implement such a workflow on n8n (self-hosted), the task is clear.

I propose the following architecture:
— The Telegram bot receives a link to the meeting;
— n8n creates a recorder via Recall.ai and sends it to Meet/Zoom;
— after the meeting ends, we retrieve:
video (.mp4),
transcript;
— we save the video in Google Drive (Shared Drive),
— we create a Google Doc with the text;
— we send a notification in Telegram with the links.

Key points I will consider:
— Recall.ai sends the video via a temporary link → it needs to be retrieved and saved to your Drive immediately;
— the transcription can be set up either in real-time or after the meeting (we will choose the optimal option);
— there are nuances with OAuth and permissions for Shared Drive — I will set it up correctly;
— file naming will follow the template "date time — Google Meet/Zoom" at the workflow level.

I will do:
— a fully functional scenario on my n8n with test credentials;
— I will provide the ready workflow JSON;
— I will help you deploy it and check that everything works smoothly.

Before starting, I will clarify a couple of points:
1) do you need a Google Doc specifically or will a file (docx/txt) in Drive suffice;
2) do you need real-time text or is it enough to have it after the meeting;
3) for Google Meet — is manual bot admission allowed or do you need fully automatic entry.

I am ready to start and quickly show a working prototype!) Expand