Creation of an AI agent based on N8N

Good day, I am ready to take your project into work. I have over 15 years of experience, and I have been working with AI programming and machine learning for more than 3 years. I have recently been working for several months, doing automation of work processes, including email newsletters on SharePoint. The approximate timeframe for the implementation of this work is about 3 months, and the cost is around 12 thousand dollars.

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There is an implemented project: Collection of Excel tables from suppliers via email and the formation of a unified database for managers in PostgresSQL/Airtable, as well as the formation of reverse requests by suppliers.

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Vladimir, good day.
I am ready to take on and implement your project, my specialization is n8n. I already have ready solutions that I can offer, so let's get in touch and discuss the details.

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Good day!

I specialize in automating business processes using n8n, Node.js/Python, and AI, and I am ready to develop an intelligent solution for your Crew Department that will drastically reduce manual work with emails and documents.

I have successful experience in creating AI agents; in particular, I developed a system for a B2B construction materials store that automatically classified incoming requests and filtered out non-target leads, which is directly relevant to the task of AI classification and candidate verification based on criteria.

I will ensure the integration of your three mailboxes, build complex routing logic, auto-responses, and automatic meeting/task creation in n8n, develop an AI model for accurate data extraction from CV/PDF, and create a lightweight web dashboard for monitoring replacements, offering a comprehensive MVP with a clear assessment of timelines and costs.

I suggest discussing the details in private messages.

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Good day,

I am ready to take on your project for automating the Crew Department. My experience includes working with various frameworks and tools, including n8n and AI. I will be able to develop a system for automating processes related to crew management, HR, and email automation.

My rate is $16 per hour. I am open to discussing additional details and starting work.

Arthur

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Good day! Vladimir, I have reviewed your technical specifications.

I create AI assistants for businesses based on the Planfix platform — a system that combines CRM, process automation, and artificial intelligence capabilities.

Today, most companies build their solutions from a "zoo" of separate tools — bots, spreadsheets, APIs, forms, CRMs, and chats that exist independently of each other. Each service addresses its own task, but together they create chaos: data is duplicated, processes break down, and businesses lose the overall picture. We solve this problem differently.

Planfix is not just a CRM, but a full-fledged operating system for business that unites communication, customer databases, tasks, documents, finances, process automation, and analytics in one space. Any tool — from an AI assistant to accounting or customer chat — operates within a unified data context. This eliminates the chaos of the "zoo" and forms a connected system where each process logically follows another.

The AI assistant is just one part of this ecosystem. It functions within your Planfix workspace, has access to all necessary information, and can not only answer questions but also:
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— create tasks,
— update statuses,
— generate reports,
— analyze correspondence,
— initiate actions in the CRM — in the context of your business, not separately from it.

Advantages of the solution:

— direct connection Planfix ↔ OpenAI without intermediaries — budget savings and minimal technical complexities;
— convenient control interface: you can monitor the assistant's work, enable moderation or delegation;
— intelligent triggers: Planfix can itself reach out to the AI assistant if a client does not respond, a date or event occurs — the assistant acts proactively;
— a unified platform for development: easily add new scenarios, channels (Instagram, Telegram, email, Google Forms, WhatsApp, etc.) without losing the business context.

The result is not just a bot or integration, but a smart assistant that lives within your system, understands its context, and becomes part of your business processes.

I am ready to adapt the solution to your case and show how the AI assistant can truly relieve your team.

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Hello,

I’m applying for the position of Developer to help automate your Crew Department operations. My background combines hands-on experience with n8n, email automation, AI-driven document processing, and system integrations with O365 and SharePoint, which aligns directly with the requirements of your project.

Over the past several years, I have built end-to-end automation systems where email, documents, and HR workflows were fully integrated into n8n-based processes. I have worked extensively with IMAP/SMTP and Office 365 mailboxes, creating scenarios that classify incoming messages, extract data from attachments, update internal databases, notify responsible coordinators, and trigger follow-up actions such as scheduling, approvals, or rejections.

AI plays a central role in my recent projects. I have implemented solutions using OpenAI models to classify messages, extract structured information from CVs, certificates, and contracts, and evaluate candidates against predefined criteria such as experience, sea time, rank history, age limits, and compliance requirements. These AI pipelines were also connected to automated response systems that handled approvals and rejections with minimal human involvement.

My experience working with SharePoint and OneDrive APIs includes automating folder creation, handling document uploads, sorting files by predefined structures, and ensuring that documents remain aligned with internal maritime and HR compliance rules. For reporting and visibility, I have built dashboards using React and Node.js, providing teams with real-time calendars, task statuses, and crew placement overviews.
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Based on your MVP description, I estimate that initial development would take approximately six to eight weeks from start to first deployable version. The cost depends on the depth of AI integration and custom dashboard requirements, but I can deliver a precise estimate after a short technical discussion. The core technology stack I typically use for projects like this includes n8n, Node.js or Python for custom integrations, OpenAI for AI classification and extraction models, Office 365 APIs, SharePoint/OneDrive, and React for the dashboard.

I would be glad to discuss your workflow in more detail and help you build a reliable, automated system for the Crew Department. Thank you for considering my application.

Hello!!!

I have extensive experience in Python, I have worked with OpenAI API, I am ready to do the project.

Feel free to contact me.

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Hello.
I am engaged in automating business processes, AI integrations, and complex email processing. Your project looks quite feasible, and I understand the tasks of the Crew Department because I have already worked with similar scenarios involving automatic email parsing, document processing, candidate filtering, and routing through n8n.
I would like to note that for the stable operation of such a system, it is better not to try to build everything within n8n. It is optimal to move the AI core to a standalone service on Node.js or Python and build it on LangGraph; this provides predictable behavior, error control, scalability, and proper management of complex decision logic. n8n can then be used for processes, notifications, and integrations.

Briefly about what I can do within your MVP: Connecting mailboxes via IMAP/SMTP and O365, correct processing of emails and attachments. A model that classifies emails by categories and extracts data from DOC/PDF. Automatic candidate verification based on company criteria: experience, sea service, age, certificates. n8n scenarios for routing, notifications, updating tables, and automatically creating pre-boarding meetings. Structured document storage in SharePoint/OneDrive. A small web dashboard for tracking replacements, statuses, and access to documents.

From experience: I have done automations for HR, recruitment departments, and systems where a lot is resolved through email and documents. I have used both n8n and my own microservices. In the AI part, I work with OpenAI/LangChain, and I can build resilient pipelines that work correctly under high load and with heterogeneous documents. The technologies I consider optimal here are: Node.js or Python, LangGraph, OpenAI, n8n, O365 Graph API, SharePoint/OneDrive API, Postgres, React for the dashboard.
The implementation period is approximately 2 weeks, and the cost will be finalized after determining the scope; I can estimate it to be around 800 - 1000 dollars.
If this approach suits you, I can propose an architecture and work plan so that you clearly understand how the system will be structured and what stages will need to be completed.

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Hi,
I specialize in building business process automation and AI Agents in the n8n environment. I have experience in process automation gained through collaboration with many of my clients across various industries.

I have already completed numerous similar automations for my B2B clients involving email analysis and sorting, reading and analyzing attachments, status updates, etc.
As an example, I can mention an automation I created for one of my clients based on a CRM system - sending quote requests via email, handling received offers, status updates, reminders, status reports, preparing offers for clients.

Completing the described MVP with a few consultations should take approximately 14 days.
If you have any questions, I'll be happy to answer them.
I look forward to working together.
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Best regards,
Adam