AI Task Coordinator / Virtual Assistant (English + Russian)
Job:
– Find and hire freelancers (AI, automation, tech tasks)
– Set tasks, follow deadlines, control quality
– Track progress and report results
– Delegate routine work as volume increases
– Handle basic admin tasks (send mail, take/forward calls)
Must understand:
– How AI tools work (ChatGPT versions, Claude, Notebook LM, etc.)
– What API is and how it’s used for automations
– What platforms like Make and Zapier are for, and how tasks are automated through them
– How to explain tasks clearly and control freelancers who build AI and automation solutions
Requirements:
– English for communication with U.S.-based clients and services
– Experience with freelance platforms (Freelancehunt, Upwork, etc.)
– Time tracking via Clockify or similar
– Good understanding of automation logic and AI workflows
Details:
– Hourly pay
– Part-time
– Long-term
The assistant will help find and manage freelancers for technical and AI-related tasks, track their progress, and handle basic virtual office duties. The goal is to streamline operations for a U.S.-based service company, and later expand the delegation system.
The target audience includes small business owners, homeowners, and contractors in the U.S., primarily in Florida. Internally, the objective is to build an efficient remote team to support and grow operations.
Results will be evaluated based on task completion on time, clear communication, ability to work independently, and proper reporting through time tracking tools like Clockify. Initiative and problem-solving are highly valued.
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1 day100 USD
76 1 day100 USDHello!
My name is Natalie, and I am interested in the position of freelancer search and management assistant for AI and technical tasks.
I have over 5 years of experience managing a sales department team of 30+ people, as well as 2 years of successful project management in opening restaurants in Poland — from signing the lease agreement to fully launching the outlets. During this time, I coordinated the opening of 7 restaurants.
I have been living in Florida, USA, for over a year and am well acquainted with the local business environment. My education is in advertising management, which helps me combine creativity with an analytical approach to problem-solving.
I possess a deep understanding of sales psychology without aggression in marketing, can clearly formulate tasks and monitor their execution, pay attention to details, and am results-oriented despite any difficulties.
…
I have a basic understanding of automation tools such as Make and Zapier, and a strong desire to learn and develop in this area. I have no experience with Clockify, but I have confidently worked with various CRM systems, so I will quickly master any time tracking and task management tools.
I am ready to work remotely with the possibility of extension to a permanent position. I am confident that my responsibility, initiative, and systematic approach will help build an effective remote team and optimize your company's workflows.
I would be happy to discuss details and answer your questions. Thank you for considering my application!
Best regards,
Natalie
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1 day25 USD
2848 17 0 1 1 day25 USDHi Sergei!
I have an alternative proposal for you:
I already have a team of technical specialists who deliver solutions using low-code tools. We have successfully implemented many projects with both low-code platforms and AI.
I can execute all your tasks under your name.
Here’s why it’s worth trying:
I take full responsibility for delivering each task with high quality and on time.
…
I’ll offer you a price that’s 10-20% lower than the average freelancer rate, depending on the number of tasks.
You’ll have a dedicated project manager (with excellent English skills) who will oversee everything, alert me to any issues in advance, and keep you updated on all statuses.
While my team is still forming into a full-fledged company, I’m ready to take on projects like this. For me, it’s valuable experience and a portfolio boost; for you, it’s a great chance to get a whole development team for the price of a freelancer.
And my team isn’t just about low-code — we also have web developers for sites and platforms.
If our collaboration is successful, I’ll lock in your rate for the entire duration of our partnership.
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1 day25 USD
187 1 day25 USDHi. I assemble and manage lean freelance squads for US-based service companies, hand-picking specialists on Upwork and other similar marketplaces to solve AI, automation, and technical challenges. Contractors are tracked in Clockify, giving you real-time visibility into progress and costs. As volumes grow, expect concise dashboards, strict deadline control, and proactive delegation. I'm available for long-term collaboration, if you're interested, get in touch with me!
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1 day220 USD
262 1 day220 USDGood day.
I am interested in your vacancy for an AI Task Coordinator. My experience seems to exactly match your requirements.
I have extensive practical experience working with automation platforms such as Make, n8n, and Zapier, so I have a deep understanding of workflow logic and API usage for integrations.
Experience in leadership positions has taught me to clearly set tasks, monitor their execution, and achieve results. I have worked with freelance platforms, so I am well familiar with the processes of searching, hiring, and managing remote performers.
I have worked with time tracking tools like Clockify. My English is at a Fluent level, sufficient for free communication with clients from the USA.
…
I am ready to discuss details and answer your questions.
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30 days1200 USD
176 30 days1200 USDGood day!
I am interested in your proposal — I see myself in this role and am ready to join the development of an effective remote team.
✅ I understand the principles of modern AI tools (ChatGPT, Claude, Notebook LM), I know how APIs, Make, and Zapier are used for automating routine processes.
✅ I have experience communicating with freelancers and clearly formulating technical tasks.
✅ I am proficient with time trackers (e.g., Clockify), freelance platforms, and I am well-versed in the logic of building automated processes.
Interested in long-term cooperation. I would be happy to discuss the details.
…
Have a good day and thank you for the opportunity!
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Hi. I assemble and manage lean freelance squads for US-based service companies, hand-picking specialists on Upwork and other similar marketplaces to solve AI, automation, and technical challenges. Contractors are tracked in Clockify, giving you real-time visibility into progress and costs. As volumes grow, expect concise dashboards, strict deadline control, and proactive delegation. I'm available for long-term collaboration, if you're interested, get in touch with me!
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