Automation of bookings and driver assignments for Express Airport Cars (Airtable + Make.com)

Budget: 20000 UAH Deadline: 30 days

I will build a fault-tolerant ecosystem on Airtable + Make with Atomic Updates logic, which eliminates the duplication of driver assignments and automatically decomposes complex routes into independent operational units.

How will we address the Race Condition issue in the "Accept/Decline" mechanism: what happens if two drivers simultaneously press the order acceptance button in WhatsApp due to a delay in the Make.com webhook, and how will Airtable block duplicate entries to prevent sending two cars for one trip? This is the "dirty secret" of such systems — without server-side verification of the "On Hold" status in milliseconds, your MVP will turn into a conflict generator among drivers.

Budget and deadlines will be discussed in private correspondence. 🤝

Budget: 8000 UAH Deadline: 15 days

Good day.

ViACore can offer Express Airport Cars an alternative collaboration format: not just an MVP on Airtable/Make, but the launch of a production-ready web system with a minimal initial budget and long-term technical support.

We can take on the development of the first version of the system, hosting on our server, production launch, basic administration, and ongoing support. This format allows us not to be limited to a no-code solution but to immediately build a system that can be developed as a full-fledged product.

The system may include basic logic: trip requests, record creation, splitting return trips into separate segments, statuses, cost calculation and payments to drivers, dispatcher panel, driver assignment logic, Accept/Decline mechanics, notifications, reminders, and basic operational dashboards.

Collaboration format:

Initial budget: 8,000 UAH
Long-term support: 300 USD/month
Minimum contract term for support: 36 months

Support includes: hosting the system on the ViACore server, technical administration, production support, performance monitoring, backups, minor adjustments, consultations, and gradual development of functionality within the agreed scope.

Important: this initial cost is possible specifically in the long-term support model, as part of the development and launch costs is effectively covered by ViACore at the start. Large new modules, complex integrations, or significant system expansions may be assessed separately.

The advantage of this approach is that you receive not a temporary no-code scheme, but your own web system with a production launch, controlled architecture, scalability potential, and long-term technical responsibility from our side.

ViACore
viacore.group Expand

Budget: 27000 UAH Deadline: 21 days

Greetings! I have studied your technical specifications — this is one of the most detailed and professionally crafted documents I have encountered. You have a clear understanding of architecture (relational database), dispatch logic, and the need for scalability.
I specialize in creating ERP/CRM systems on the Airtable + Make.com stack and have experience in automating logistics services. Your task of splitting trips (Return Trip Split) and calculating costs accurately is exactly what I can implement through complex Airtable formulas and Make iterators.
My proposal for implementation:
1. Airtable Architecture (Relational Database)
I will not just create tables, but set up a connected system ready for migration to SQL (PostgreSQL/Supabase).
• TripID and ParentID will have a clear structure for tracking order chains.
• I will implement the Price Split Method logic through hidden technical fields in Airtable, so the admin can simply select the method from a dropdown, and the system will automatically recalculate the Payout.
2. Make.com (Scenarios)
• Flexible routing: I will set up scenarios so that when expanding the business to new drivers or regions, you won’t have to rewrite the logic.
• Error Handling: For each automation, I will create a "fuse" — if the WhatsApp or Email API returns an error, the data will not be lost but will fall into the Automation Logs table with a notification in the admin chat.
• Webhooks: Using webhooks will ensure the system's immediate response (Real-time dispatch).
3. WhatsApp Integration
I recommend using the WhatsApp Business Cloud API (directly or via 360dialog) — this is the most stable and official method.
• I will develop templates for confirmations.
• I will implement ACCEPT/DECLINE buttons through unique links that lead to the Make webhook, ensuring instant status updates in Airtable.
4. Security and Handover
• I operate on a "Zero-Knowledge" principle regarding your critical data. You provide access only to the Make workspace and the Airtable base.
• At the end, I will provide complete documentation according to your requirements (items 23 and 24 of the specifications).
Cost and timelines:
Considering the volume (20+ Make scenarios, complex Airtable structure, and 5 dashboards), the project requires in-depth development:
• Cost: $1,500 — $2,000 (fixed payment for the entire "turnkey" volume).
• Completion time: 14–21 working days. Expand

Budget: 8000 UAH Deadline: 5 days

Hello.

I am engaged in automation. I have experience with Airtable and Make. Write to me, and we will discuss.

Budget: 15000 UAH Deadline: 14 days

I am interested in your project and ready to help. I have already worked with CRM and automation systems where it was necessary to integrate applications, automated scenarios, messengers, status logic, and dispatch processes into a single system through Make.com and CRM platforms. In one of the projects, I managed to build a fully automated lead-management workflow with centralized processing logic and a quick response to new applications. In your case, the key is to correctly build the architecture:
— return-trip split logic,
— Accept/Decline flow for drivers,
— automatic WhatsApp notifications,
— payout calculations,
— dashboard and status control without manual work.
I would start with a well-thought-out Airtable structure and scenarios in Make.com to ensure the system remains stable even when scaling the number of trips and drivers.
Contact me and we will discuss the details of our collaboration.

Budget: 8000 UAH Deadline: 7 days

Hello, Dmitry!

To better understand the task, please clarify:
1. Are there already any developments in Airtable or are we starting from scratch?
2. What data should be considered when calculating costs and payments to drivers?
3. Is it necessary to integrate the existing booking system or will everything be implemented in the new system?
4. What key metrics and data do you plan to see on the operational dashboards?

Approach to execution:
1. I will develop the automation architecture in Airtable to account for all stages of the process, including record creation and separation of return trips.
2. I will set up Make.com for automatic cost calculation, driver assignment, and sending notifications via WhatsApp.
3. I will implement an Accept/Decline mechanism for drivers with notifications and reminders.
4. I will create operational dashboards for clear monitoring of all stages of the process and key performance indicators.

I aim to create a flexible and stable system that ensures complete automation of the process and simplifies the management of bookings and driver assignments.

Dmitry, if you have any additional requests or developments, please send them in private messages — this will help consider all details and propose the most effective solution. Expand

Budget: 8000 UAH Deadline: 1 day

Hello!

We are dZENcode – a full-cycle digital solutions development company: from design and programming to integrations and post-release support. We take on projects from scratch and also engage in the improvement of existing solutions.

We can create an MVP system for automating bookings and assigning drivers for you.

Can we discuss the content of the attachment right here? What is important to automate first?

You can find detailed information about our services and rates on our website: Freelancehunt
Take a look – after that, we can discuss the details and agree on the next step.

⚠️ After clarifying all the details, we will determine the scope, the suitable format of cooperation: task-based, outsourcing, or outstaffing, and the final cost.

Why projects with us are guaranteed to reach release:
💎 10+ years providing IT services;
🔥 90+ in-house specialists;
🚀 250+ public reviews since 2015;
⚙️ We support the product under SLA after launch;
✅ We work under NDA and a contract with the company! Expand

Budget: 8000 UAH Deadline: 1 day

Hello!

The project is indeed interesting, and I would be happy to collaborate.
However, I want to share honest feedback before we move on to the details.

The technical specification is written as a description of the ideal final product, rather than as the first MVP version. This is good in terms of vision, but in practice, it means that everything needs to be built correctly from the start, with a complete structure, logic, notifications, dashboards, and documentation. This is feasible, but not in a couple of days and not on a small budget.

I want to specifically point out the WhatsApp integration — this is potentially the biggest bottleneck that could block the entire project at the start. The official WhatsApp Business API requires business verification and approval of message templates, which takes 2 to 4 weeks. Therefore, I recommend starting Phase 5 (connecting the WhatsApp provider) in parallel with Phase 1 (building Airtable), so that the verification process runs simultaneously with the database development and does not slow down the entire project.

Realistic benchmarks for what you described:
Timeline: 5–7 weeks with full engagement
Budget: $2,000–3,500 depending on the chosen WhatsApp provider and final scope

At the same time, I am completely open to discussing phased implementation — we can start with the core system (Airtable + basic automation + email), and connect WhatsApp and dashboards as the infrastructure is ready. This will allow us to launch a working version faster and not wait until everything is fully ready.

If you are interested, I am ready to discuss priorities and agree on the first phase.

Best regards Expand

Budget: 8000 UAH Deadline: 3 days

Hello!

I am a Full-Stack Software Engineer with over 7 years of experience in developing websites, SaaS solutions, complex web platforms, and MVPs for startups - from idea and architecture to production and support.

I work not only as a developer but also with a focus on business logic, scalability, and long-term support of solutions. My portfolio includes examples of implemented projects of varying complexity.

Technology stack:
PHP (Laravel, Symfony, Yii2),
Frontend: JavaScript (Vue.js, React.js), HTML5, CSS3,
Databases: MySQL, PostgreSQL.

Regarding timelines and costs - at this stage, it is difficult to accurately assess them without clarifying the requirements. To form a reasoned estimate, it is usually necessary to understand:
– project goals;
– key functionality;
– expected load and integrations;
– priorities (quick launch vs scalability).

I suggest starting with a brief clarification of the requirements or a call/email - after that, I will be able to provide a realistic estimate on timelines, budget, and implementation options.

I would be happy to discuss the details. Expand

Budget: 25500 UAH Deadline: 25 days

Greetings. I have reviewed your automation plan for Express Airport Cars. I am ready to implement a fault-tolerant system based on Airtable and Make.com that will ensure a complete trip management cycle.

My technical approach includes creating an architecture in Airtable with automatic splitting of return trips into two independent records. Scenarios in Make will ensure the calculation of costs and payouts, as well as the mechanism for assigning drivers via WhatsApp with confirmation buttons. I will set up a reminder system and operational dashboards to monitor all active orders in real time.

I guarantee the clarity of logic and the absence of unnecessary connections in the database. To start working, I will need access to your Airtable and Make accounts, as well as detailed logic for tariff calculations. I am ready to begin the task as soon as the technical details are clarified.

Budget: 8000 UAH Deadline: 14 days

I studied the project — the task is interesting: a cohesive system of forms, Airtable, Make.com, and WhatsApp notifications with logic for trip splitting and driver assignment.

I work with business process automation, having built CRM and operational systems on Airtable + Make.com for logistics and service companies. I implemented Return Trip Split through hidden technical fields, weighted Payout calculation, Accept/Decline mechanics for drivers via WhatsApp links, and Make.com routing with error handling.

I am ready to implement the MVP in 14 days: setting up the Airtable database (relational, with TripID/ParentID), Make.com scenarios with routing and safeguards, integration of WhatsApp notifications, and an operational dashboard. I design the data structure with an eye towards possible migration to PostgreSQL/Supabase.

Budget: 8000 UAH Deadline: 2 days

Hello, I am an individual developer with over 4 years of experience, officially working through a sole proprietorship and have deep expertise in Airtable Automations and Make (Integromat). I will personally develop the trip splitting logic for you, set up automatic cost calculations according to your rates, and build a system for controlling driver assignments via WhatsApp. You will receive direct communication, legal transparency, and a reliable tool that will save you dozens of hours of manual work each week. My portfolio: 3magency.co, Behance.

Budget: 8000 UAH Deadline: 4 days

Welcome, we are a small team that has been creating "turnkey" digital products for over 4 years. We will take on the full cycle of automation for Express Airport Cars: from validating incoming requests to generating financial reports. We implement the logic of automatic driver assignment based on priorities and geolocation, as well as integrate WhatsApp notifications with two-way communication. Our results can be seen here: freshagro.com.ua, farfieworldwide.com, rivnekolo.com.

Budget: 8000 UAH Deadline: 1 day

Good day, my colleague and I have been specializing in the development of automation systems and integration of complex funnel processes for over 4 years. We offer to build an architecture in Airtable using Interfaces for operational dashboards, which will allow you to see the status of each trip in real time. On the Make.com side, we will set up complex scenarios with queue processing and delays for sending reminders. Check out our automation case studies: drkukharevich.rivne.ua, crave-agency.com.ua, jk-solution.com.ua.

Budget: 8000 UAH Deadline: 3 days

Hello, my partner (designer + full-stack) and I are ready to implement your MVP based on Airtable and Make.com. We will professionally set up the relational database structure, where each Return Trip will automatically duplicate as two related entities. We will implement an Accept/Decline system through interactive WhatsApp buttons (using Twilio or Wati) and set up automatic payment calculations for drivers. Our experience in creating CRMs and automations will make the system resilient to errors. Our joint works: hyperfi.tech, espressolab.com.ua, hudi.com.ua.

Budget: 8000 UAH Deadline: 7 days

Good day,
I am a Fullstack developer with real commercial experience. OpenCart is my main stack: I write custom modules, ocmod modifiers, and integrate external services via REST API. I do not assemble solutions from ready-made pieces - I create what is specifically needed for your project and deliver it turnkey.

Budget: 8000 UAH Deadline: 9 days

Good day.
The task is clear. Express Airport Cars: dispatch on Airtable + Make.com with Accept/Decline for drivers via WhatsApp.
Airtable as the database. Structure: Trips, Drivers, Customers, Settings, Logs for auditing. Return trips through linked records: one request creates 2 linked records in Trips. This maintains the connection "this is a return, not two independent orders."
Price calculation and payouts. In Airtable with formulas or in Make.com when creating a record. Logic: distance multiplied by tariff plus extras (night, car type), we get the price, then the payout to the driver according to the formula. All coefficients in Settings, changeable without code editing.
The main fork of the project is the WhatsApp integration. Regular WhatsApp does not allow automatic interactive buttons. For Accept/Decline, WhatsApp Business API is needed through Twilio, 360dialog, or another BSP. Without this, the buttons do not work, and we will have to do it through links to a form. At the start, we need to discuss which channel works for you or the budget for the API.
Driver assignment. The Make.com scenario receives the request, sends it to the driver in a round-robin manner or based on availability, waits for a response for N minutes, fixes it upon Accept, and moves to the next one upon Decline or timeout. History in Logs.
Reminders. A scheduled scenario checks Trips with departures in 24, 2, and 1 hour, sending WhatsApp messages to the passenger and driver.
Dashboards. Airtable Interfaces for operational work. If an external dashboard is needed, Softr on top of Airtable.
On the team. We connect the necessary composition: Make.com + Airtable automator, designer for Softr if needed, QA. In parallel on features.
Warranty of 2 months after delivery. Any bug in our scenarios will be fixed for free during this period.
Demo before the contract without payment. We will assemble the key block: test request form, Airtable record, sending a test WhatsApp with Accept/Decline. You will enter, test with real data.
Clarifications for evaluation. Does WhatsApp Business API work or is it needed from scratch? Volume of requests per day. External dashboard or Airtable Interfaces. Source of requests: form, manual input, import.
Waiting for your response in private. Expand

Budget: 8000 UAH Deadline: 1 day

Hello! I can implement it. Please write to me privately to discuss all the details. I would be happy to collaborate!

Budget: 8000 UAH Deadline: 3 days

Hello! I have experience working with Make.com, Airtable, and automations of this level. I can implement an MVP for your process: application intake, trip processing, driver assignment logic, WhatsApp notifications, Accept/Decline mechanics, reminders, and dashboards.

I understand the logic of building such systems and can help not only with implementation but also with optimizing the automation process itself. I am ready to discuss the details and quickly get started on the work.

Budget: 8000 UAH Deadline: 3 days

Hello! Your project looks very promising. I am ready to start working and complete it at the highest level.

Budget: 20000 UAH Deadline: 20 days

Hello

The task is clear — we need not just a "set of automations," but a full-fledged workflow for managing trips and drivers.

I have worked with Airtable + automation scenarios, so I understand how to build this as a stable system, rather than a set of separate Make scenarios that are difficult to maintain later.

Here’s how I see the implementation of the MVP:

Airtable — main logic and database
clients
trips
drivers
statuses
finances
operational dashboards

Make — process automation:

creating trips from requests
splitting return-trip into 2 records
calculating cost and payout to the driver
WhatsApp notifications
Accept / Decline logic for drivers
reminders before the trip
updating statuses and controlling scenarios

Also important:

protection against duplicates and errors
fallback scenarios
action logging
normal Airtable structure (otherwise the system will become chaotic)

I would do this in stages:

Airtable architecture
Main Make scenarios
Driver logic and notifications
Dashboards and analytics
Testing real cases

The most important thing in such projects is not automation for the sake of automation, but a clear operational logic so that the team can actually use it every day.

I am ready to get involved, help design the system, and bring the MVP to a working state. Expand

Budget: 17000 UAH Deadline: 15 days

Hello! I will complete your task quickly and efficiently.

My portfolio: https://freelancehunt.com/ua/freelancer/romas6ka.html#portfolio
Feel free to write, I will start working today. I look forward to collaborating with you!

Budget: 8000 UAH Deadline: 4 days

Hello!!!

I have been working with Make.com for a long time, so I will set everything up.

Feel free to reach out.

Budget: 8000 UAH Deadline: 7 days

Good evening!

I am a no-code automator specializing in automating various processes specifically through the Make.com service.

I have practical experience in implementing automations.

I have reviewed the attached file with the description, requirements, and structure of your MVP for trip automation.

I can set up this system for you in Airtable with dashboards and build automation scenarios in Make.com.

Feel free to reach out, we can discuss the cost and timelines. Expand

Budget: 10000 UAH Deadline: 5 days

Good day.
I am a Full-Stack developer with extensive experience in automation development.
I am ready to complete your project quickly, efficiently, and professionally.
As a result, you will receive a structured, stable solution.
I look forward to collaborating!

Budget: 8000 UAH Deadline: 3 days

I see the full cycle: application, split return trips, calculation of payments, WhatsApp notifications, and the Accept/Decline mechanics for drivers. I created a similar integration of Airtable + Make for logistics - 200+ trips a day, without manual input. The main thing here is not to overload the database and not to break the scenarios during peak loads. What is the incoming point for applications: a form in Airtable, an external widget, or something else?