Recruitment of an administration specialist

We need support in recruiting a person for the position of office assistant for on-site work at our company, at ul. Grochowska 23/31 in Warsaw (Praga Południe).
We are looking for someone available immediately, who wants to stay with the company long-term (i.e., an employee, not an external contractor).

Who are we looking for?

Someone:

• who thinks logically, can solve problems, and works task-oriented, not just ticking off items from a list,

• meticulous and attentive, especially with documents and communication,

• who reads with understanding and works with focus,

• preferably with driving license (or currently taking a course/exams), because sometimes you will need to handle things with our car.

• with native or C2 level knowledge of Polish

Conditions

• Working hours: 9:00–17:00, Monday–Friday

• Work hours: full-time (168 hours/month)

• Employment type: we prefer contract of mandate, also possible employment contract

• Salary: 36–40 PLN gross/hour

• Start: available immediately

• Equipment: we provide a laptop, company phone, and all necessary tools

• Foreign language skills: appreciated but not required

Scope of tasks

I. Administrative and office support

• Scanning, issuing, and archiving invoices (electronic and paper)

• Monitoring missing invoices, email contact with contractors

• Drafting letters, emails, preparing correspondence (including package pickup)

• Managing team calendar, scheduling meetings (also private on request)

• Organizing team meetings and company events

• Updating databases (e.g., Excel)

• Preparing legal and official documents (protocols, resolutions, KW applications)

• Cooperation with notaries, insurers, authorities, utility providers

• Shopping and ongoing supplies, contact with stores, writing complaints

II. Support in property management

• Searching and verifying service companies

• Assisting with rental and sales processes (ads, cleaning, rental software)

• Supporting operational activities related to apartments

III. Development and optimization

• Co-creating and updating company procedures

• Proposing improvements and new solutions in daily work

Our previous announcement

Description:
Do you like planning and crossing tasks off your list? Do you want to co-create a new brand on the market, write official letters to authorities, and create attractive ads? Are you not afraid to pick up the phone to arrange details with various people? – Maybe we are looking for you!

We are a small, 4-person company involved in buying, renovating, and selling real estate, currently seeking: Assistant.

What kind of work?
Work from our office at ul. Grochowska in Warsaw, full-time based on an employment or mandate contract — whichever suits you better. We propose an initial contract for 6 months, regardless of the chosen form. You can start as early as June.

The tasks of this position will include, among others:

• keeping records of invoices and ensuring proper document flow,

• creating various types of letters, resolutions, notices, announcements, and protocols,

• managing calendars (owners, events),

• creating calculations and summaries,

• handling matters related to utility providers and insurance,

• customer service and contact with clients, contractors, and authorities on behalf of the company.

What salary?

• mandate contract: 36–40 PLN gross

• employment contract: 5800–6400 PLN gross

What else?
Opportunity to participate in implementing a CRM system and influence the quality of customer service. We offer a friendly atmosphere, quick information flow, and absence of corporate schemes.

What kind of person are we looking for?
Someone willing to undertake the tasks described above according to the proposed cooperation forms. Additionally, someone who:

• has a valid driving license category B,

• knows and uses Office package (Excel, Word) and Google Cloud solutions (Sheets, Docs, Calendar),

• is eager to learn project management and CRM systems,

• can tailor communication to the recipient, and high customer service standards are more than just slogans for her,

• wants to perform repetitive tasks.

How will the recruitment process look?
The process will be conducted hybrid:

1. Sending CV

2. Remote completion of a questionnaire within the indicated deadline

3. Remote execution of recruitment tasks

4. Completing a free personality test to discuss during the interview

5. Interview with selected candidates at the company's premises

We encourage interested persons to send their CV. Please note that we will contact only selected candidates, and candidate data will be deleted immediately after the recruitment process concludes.