Setup of Excel + Word template for printing informational label + video instruction
Who we are and what the task is:
We are a small social enterprise “Turbota”, which produces candles and diffusers with fragrances. We employ older women, so it is important that all processes are as simple, convenient, and visually understandable as possible.
Our current task is — optimize the printing of informational stickers that are attached to the products. The problem is with stickers that contain information about the production date, expiration date, ingredients, and barcode.
Previously, we ordered printing at a printing house, but it was expensive and inconvenient. The production date should be today's date. Now we want print labels ourselves on a regular printer, but in a way that everything is from Excel + Word templates, without special software.
| Previously | How we want to do it now |
|---|
| Type of labels | Two separate stickers: one from the printing house (without barcode), another with barcode | One full-fledged label with all information immediately |
| Information printing | 1. Previously ordered round stickers with fixed text at a printing house (1 UAH+ per piece) 2. Barcodes printed separately on an office printer | We print ourselves: all fields (name, aroma, ingredients, date, barcode, manufacturer) — from Word + Excel templates |
| Flexibility | Information could not be changed — only re-printed stickers | Easily change aroma, date, barcode, weight — employee just enters data into the table |
| Speed | Very slow: manual combination + manual sticking of barcodes | 1 minute — and everything is ready for printing for any SKU |
We can use self-adhesive labels:
round, Ø42 mm, 24 pcs per A4 sheet
rectangular, 42×37.1 mm, 40 pcs per sheet
✅ What needs to be done:
📌 1. Excel file with products
A table that employees can fill out.
Columns:
Product name (type of candle + aroma)
Ingredients
Barcode
Volume (for weight)
Weight (automatically calculated based on volume)
Manufacture date (manual before printing)
Expiration date (fixed: 18 months)
It should be simple, no macros, everything understandable for people 50+.
📌 2. Word template for merging with Excel
Need to create 2 template options:
Option 1 – for Ø42 mm round labels (24 pcs per sheet).
The layout must precisely match the physical sheet.Option 2 – for rectangular labels 42×37.1 mm (40 pcs per sheet).
The template should include:
Brand name (Turbota)
Product description (example provided)
Ingredients (with allergens)
Weight (depending on SKU)
Manufacture date + expiration date
Manufacturer, TIN, address
Barcode (using Code128 or LibreBarcode font)
Warnings and instructions (example text provided)
6 safety icons (images provided in .png)
CLP icon (exclamation mark) – if it fits
Brand logo (SVG provided)
📌 3. Video instruction + video call - explain to employees
Explain simply how to:
fill out Excel and what to fill in
connect to Word (mail merge)
select one or several products
specify the date
print the required number of labels
It should be simple, understandable even for people without technical experience
🎁 What we provide:
product list - table
All information, label example
🛠️ Technical requirements:
The file must work without complex macros or third-party applications
All fields should print clearly within labels on standard self-adhesive sheets
Ready templates should be saved in .docx and .xlsx formats
📦 What we want to receive as a result:
Excel file for data entry
2 Word templates with grid layouts
Sample file with 100 labels (one SKU)
Video instruction or screencast with voice (up to 5 minutes)
📅 Deadline:
preferably 3–5 days
📬 If needed, I can provide examples immediately after feedback. We work openly, respond quickly, and do not delay long in approval.
Applications 3
-
3 days89 USD
282 3 days89 USD
Good day!
If the job is still relevant - I can offer my services, I am currently working continuously with merging documents through Excel and Word for filling out standardized contracts (up to 200 per week).
-
4 days78 USD
1311 63 1 4 days78 USD
Good time.
Your task can be implemented in several ways: through templates, through PDF generation, or direct printing from Excel, and in general even without manipulating templates in Word, immediately generating ready-to-print files, or even just filling out the table and pressing the print button for maximum simplicity and fewer nodes for something to go wrong.
Contact me, we will discuss, I will do it.
P.S. I have experience with self-adhesives and more, videos are not a problem, and I actually suggested creating an add-on for Excel with all the functionality.
-
4 days67 USD
822 8 1 4 days67 USD
Ready to complete this order. Ready to do exactly as in your technical specifications, or I can write a full program for product printing with maximum simplicity for the end user. Price negotiable
-
4 days100 USD
2621 27 1 4 days100 USD
Hello, ready to do your project. We will discuss the details privately.
-
4 days100 USD
2215 35 0 4 days100 USD
Good day. I have experience and understanding in performing similar tasks. I will suggest an optimal solution. Contact me.
-
25 days16 USD
311 25 days16 USD
Greetings! We are SolidWay company, and we can definitely assist you with optimizing your printing process for product labels. Our team has significant experience in creating Excel and Word templates that simplify data management and printing tasks, making them user-friendly for individuals with varying technical skills.
We understand the importance of having a straightforward Excel file and corresponding Word templates tailored to your specific label formats. We’ll ensure all necessary fields are easily editable and clearly laid out, so your team can quickly and efficiently create and print labels without complications.
Additionally, we can provide clear video instructions that walk your employees through the usage of the templates in language that’s easy to comprehend. We’ll define the timeframe and budget after we discuss the task in more detail.
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